Job Opening
Job Opening ID: 223611
Job Network : Management and Administration
Job Family : Finance
Category and Level : General Service and Related Categories, G-5
Duty Station : NEW YORK
Department/Office : Department of Management Strategy, Policy and Compliance Office of Programme Planning, Finance and Budget
Date Posted : Jan 5, 2024
Deadline : Feb 3, 2024

Org. Setting and Reporting
This post is located in the Cashier’s Office of Financial Risk Management Service (FRMS), Finance Division (FD), Office of Programme Planning, Finance and Budget (OPPFB), Department of Management Strategy, Policy and Compliance (DMSPC). The incumbent reports to the Chief Cashier.

The Cashier’s Office is responsible for managing the cash of the Organization which includes investing excess balances, replenishing its bank accounts around the globe in various currencies, manage the currency and country risks as well as execute the disbursements of the payments of the Organization.
Responsibilities
Within delegated authority, the Finance Assistant will be responsible for the following duties:

TREASURY:
• Reviews incoming payment instructions with regard to banking details and sources of funds.
• Prepares payments and review payment methods used to remit payments for final disbursement.
• Releases payment instructions and financial transactions settlements to banks. Liaises with banks worldwide regarding outstanding items and payment instructions.
• Creates receipts and deposits for all incoming funds.
• Notifies beneficiaries of status of payments.
• Record all non-electronic funds received and deposited at the bank.
• Assists staff members, Reconciliation and Fund Management Officers, financial counterparty and donors regarding queries on payment and deposit-related issues. Investigates complaints on non-receipts of funds.
• Identifies and annotates bank account movements. Monitors bank balances worldwide.
• Monitors cheque stock and orders new stock as required. Files and archives documentation as required. Maintain the database of all United Nations bank accounts.

GENERAL
• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Drafts routine correspondence to banks with respect to inquiries related to opening, closing and amendments of bank accounts, and bank account confirmation for audit purposes.
• Maintains and keep up-to-date files. Provides administrative support to the Head of the organizational unit and/or Finance/Budget Officer(s), as required.
• Performs other related duties, as assigned.
Competencies
Professionalism: Knowledge of and ability to apply financial rules, regulations and procedures in the UN environment. Ability to maintain accurate records, review and interpret a wide variety of data. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required.
Job – Specific Qualification
Not available.
Work Experience
A minimum of five years of experience in finance, budget, accounting, administrative services or related area is required. The minimum years of relevant experience is reduced to 3 for candidates who possess a first-level university degree or higher.

Experience in financial reporting or transaction is desirable.

Experience in Treasury or banking operations is desirable.

Working experience in payment systems like SWIFT or an ERP system is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.