Finance Assistant

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Job Description

This role has an area focus and ensures compliance with DRC procedures and guidelines within the area. The role contributes to the development of area strategies, which are translated into action plans and day-to-day tasks.
The role provides support and/or technical guidance to base operations.
The Finance Assistant is responsible for day today financial activities of the area office, record all transactions in dynamic and other duties as per the JD.

Under the supervision of the Base Manager, the Finance Assistant supports in preparing/recording, reviewing/uploading ERP Dynamic in Finance module, review all budget lines and other duties as per the JD and works with the area office finance staff and Finance Manager.
Finance Coordinator also acts as “Technical Focal Points” to area office finance and program staff on Finance aspects. Supports the preparation of financial statements and maintenance of cash controls.
Works within the financial procedures of DRC, municipal policies, and procedures and in compliance with all national acts and legislation. The Finance Assistant supports the Finance Officer with reports for senior management in country.

Responsibilities:
Archive and Filling:

Receipt of all paid documents, recording, stamping, and reviewing of completion of documents
Scanning finance documents on monthly basis and submitting for review before 20th of the following month
Ensure recording and filled IRDA, POA, Signature verification and other compliance documents.
Maintain adequate filing system of financial documents.
Proper maintenance and cleanliness of the archive room
Timely retrieval of documents for audit assignments, recording them and ensuring they are returned to archives.

Cash Management:

Support the Finance Officer to Ensure weekly cash forecast/requirements are compiled for all departments and shared with Head of Base
Support the Finance Officer to Follow up with the bank on receipt of funds from Country Office.
Ensure adequate Petty cash is kept in office to cater small time expenditures as per the Finance procedures.
Do cash count on weekly basis.
Processing payment and ensure all cheque and receipts are kept.

Accounting Management:

Conduct daily cash counts for office and submit the cash count sheets to Finance Officer.
Prepare monthly cash counts for office on last working day of the month and submit to Finance office/Area Finance Team Leader.
Support the Finance Officer to update commitment and other pending expenses in coordination with Administration, Procurement/Logistics departments, bi-weekly to ensure all Finance obligations are entered in the dynamic and posted properly to the projects.
Updating project journals as per the Finance calendar
Invoice POs on daily as well do vendor pay processing.
Ensure that statutory deductions are paid to relevant authorities on time to avoid any penalties.
Liaison with Logistics department, prepare commitment lists every month for financial obligations already entered into but not captured in financial reports.
Record all payment submitted to finance to avoid delay of payments.

Other:

Serve as technical resource person for the Finance department.
Produce monthly and quarterly reports as required by CO management as and when required.
Assist in finance officer budget preparation at field level.
Follow any new procedures and guidelines designated in circulars from Country Director/AM/CO Fin/RO and HQ.
The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

Experience, Education and technical competencies: (include years of experience):

At least 1-2 years’ work experience in field of finance/accounting/bookkeeping in an NGO or the commercial sector.
Hands-on experience/skills in MS Excel (experience in working with formulas
University degree in Finance/Accounting/Commerce/Business Administration. (Technical College (Govt. approved) diploma also accepted).

Languages:

Fluency in written and spoken Somali & English.

Source: https://job.drc.ngo/jobs/job?id=170027

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