Finance Assistant

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Job Description

Under the management Finance Team Leader, the Finance Assistant is responsible for providing overall finance and daily administrative functioning of the DRC Sumy Base office and the implementation of DRC program activities in the area of responsibility.

Main Responsibilities:
  • Prepare payments made in cash, by check or via bank transfers in the existing DRC forms called Payment Requests;
  • Maintain the cashbox, currency exchange, cash count, work with cash in secure and confidential manner;
  • Prepare the request for money to be transfer to the bank account;
  • Ensure to update Expense Journals in Dynamics and Cashbooks in Excel on a daily basis to reflect the actual status of existing cash count and bank balance in all currencies;
  • Bank statements and signed Cash Counts and Cash Books to HoSS/Finance Manager before the 5th of each calendar month;
  • Assist with audit in each project per request from FAM;
  • Ensure usage of relevant budget line and project when cost booking takes place;
  • Ensure that the cost description in the journals and cashbook and that the quality of the journals and cashbook overall meets the DRC internal guidelines.
  • Ensure proper filing system for financial documents;
  • Fill in (make forecast) and follow Consolidate budget table (The FILE) for Base (projects/BLs);
  • Check log sheets and fuel-calculation forms provided by Supply Chain unit, provide fuel-advances and fuel reimbursement;
  • Actively take part in harmonization of operational work: sharing with ideas, creating tools, updating guidance etc;
  • Providing other finance support in Base office if needed.
Required experience and competencies:
  • Minimum 2-3 years of experience in experience in Finance area
  • Finance literacy
  • Experience of work in INGO preferred
  • Excellent Microsoft Office, Bank on-line skills
  • English proficiency preferred
  • Speech and communication skills
  • Advanced organizational skills
  • Accuracy in paper work
  • Competence to keep negotiations
Source: https://job.drc.ngo/jobs/job?id=170071

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