Finance Assistant

To support effective delivery of finance, budget and administration support services in order to facilitate transparent and efficient utilization of financial resources. 

ORGANIZATIONAL CONTEXT

 Türkiye hosts the highest number of refugees in the world – 3.7 million people. Around 63,000 of the most vulnerable of them live in eight camps in the southeast, while the majority live in cities and villages throughout the country. The Government of Türkiye has demonstrated leadership and generosity in hosting this large number for close to a decade. Since June 2014, a temporary protection regime has granted Syrian refugees access to basic services such as healthcare and education. Asylum seekers from other countries continue to benefit from International Protection status. WFP re-established a presence in Türkiye in 2012, in response to the Syria crisis and transitioned its programmes from basic needs assistance to livelihood support as the needs of the target population evolved. WFP Türkiye’s Country Strategic Plan (CSP 2023-2025) seeks to continue assisting refugees in camps, provide services to humanitarian and development partners, and implement sustainable livelihood programming to build the self-reliance of vulnerable Turks and refugees alike. The CSP has been revised to integrate the recovery efforts following the devastating earthquakes of February 2023, focusing on restoring and revitalizing the food value chain in the earthquake-affected regions. 

 The job holder reports to the Finance Officer or the designate. At this level, the job holder is expected to take responsibility for the completion of a range of finance/budget-related processes and activities requiring some interpretation of standard guidelines/practices. 

KEY ACCOUNTABILITIES (not all-inclusive)

 Within the assigned unit and delegated authority, the Finance Assistant  will be responsible for the following duties: 

• Assist in providing procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules, and regulations.
• Monitor monthly expenditure forecasts and provide expenditure reports to facilitate informed decision-making.
• Monitor the bank accounts and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.
• Monitor and analyze TRC operational advance and follow up with programme colleagues to clear it monthly.
• Act as petty alternative cash cashier.
• Verify travel claims related to Turkey PRFs, for accuracy and conformance with WFP finance rules and regulations; perform claim verifications against documentation to ensure proper authorizations; ensure timely posting of travel documents.
• Assist in compiling information from various sources to prepare reports relating to budgets, accounting, finance, and compliance.
• Retrieve, format, and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.
• Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.
• Monitor and record all expenses in line with the approved budget to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants, and other supplier invoices are processed promptly.
• Ensure timely recording and processing of invoices in WINGS and raise the LIVs for all kinds of payments
• Other duties as assigned.

STANDARD MINIMUM QUALIFICATIONS

• Education: First University degree  in Finance, Business Administration, Maths, Accounting, or related fields
• Experience: Minimum 5 years of experience in the related field
• Knowledge and Skills: Applies knowledge of financial and accounting principles and practices to ensure compliance, applicable procedures, and accounting standards, problem-solving skills, the ability to work in a team, a strong work ethic, analytical and quantitative skills, and communication skills.
• Language: Excellent written and oral communication skills in Turkish and English

Source: https://career5.successfactors.eu//career?career_ns=job_listing&company=C0000168410P&navBarLevel=JOB_SEARCH&rcm_site_locale=en_GB&career_job_req_id=832066