Under the overall guidance of the Resident Representative and direct supervision of the UN Clinic Physician , the Finance Assistant provides administration and financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Assistant works in close collaboration with the UNDP Finance Unit and other UN Agency Finance Focal points to exchange information and ensure consistent service delivery.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across  interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions,  teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

• Full compliance of administrative and financial processes and records with UN/UNDP rules, regulations, policies and strategies.
• Provision of inputs to the CO administrative and financial business processes mapping and implementation of the internal standard operating procedures (SOPs).

Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results:

• Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UNDP, follow up on cost recovery.
• Costing of medical services and procedures rendered to UN staff and their dependents.
• Processing medical claims for international and local medical insurances.
• Recovery costs of entry, periodic and exit medical examinations.
• Ensuring that running of the clinic facilities are cost-shared amongst all agencies concerned, which include renovation of buildings, acquisition and replacement of furnisher and or equipment, drugs, and medicines, rentals of premises if any, utilities, maintenance and employee cost.
• Follow up on outstanding fees in liaison with respective medical insurances and UN agencies.

Provides support to proper supply and assets management, focusing on achievement of the following result:

• Coordination of assets management in the CO, timely preparation and submission of periodic inventory reports.
• Coordination of the provision of reliable and quality office supplies.
• Assisting in the procurement of clinic equipment and medicines.
• Ensure equipment is maintained and repairs are done.
• Provide and maintain a simple automated inventory system.
• Proper inventory of First in First Out policy.

Provides support for effective administrative and financial control in the office, focusing on achievement of the following results:

• Maintenance of up-to-date clinic budget and production of quarterly and yearly financial reports to the UN Clinic participating agencies.
• Preparation and submission of annual Finance Certification to UNDP Headquarters.
• Processing all clinic payments and receipts ensuring that they are in line with POPP.
• Maintenance of a proper filing system for finance records and documents.
• Data capture and setting up of suitable data software for the clinic, its update and maintenance.
• Liaising with other UN agencies on financial issues, queries, MOUs.
• Maintenance of adequate cash levels and petty cash reconciliation.
• Reception of patients and assisting in compiling clinic records.
• Provide accurate information to UN staff and their dependents on services available at the UN clinic.
• Handle clinic administrative issues including registrations, transportation and vehicle monitoring.

Supports knowledge building and knowledge sharing in the CO, focusing on achievement of the following
results:

• Training of staff on the administrative procedures.
• Sound contributions to knowledge networks and communities of practice.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization