Finance Assistant

This position is located in the Bunia field office. The incumbent reports to the Unit Manager or Finance Officer, or his or her deputy.

At this level, relevant job holders must take responsibility for the proper implementation of various financial/budgetary procedures and activities requiring them to interpret to some extent the standard guidance and practices available to them. Everyone must be able to recommend courses of action to their colleagues at various levels and can assign tasks to other members of the support staff.

MAIN DUTIES AND RESPONSIBILITIES (indicative and non-exhaustive list):

• Assist in providing staff with assistance on applicable procedures and technical support in the areas of finance and budget to ensure compliance with financial management policies and rules and the Financial Regulations of WFP.
• Monitor spending forecasts monthly and communicate spending reports to facilitate informed decision-making.
• Ensure regular monitoring of imprest accounts and subsidiary accounts to verify that funds are available and disbursed appropriately.
• Verify supplier receivables, advances and other receivables and follow appropriate purchasing procedures, to ensure that suppliers are paid on time and in accordance with financial management rules and WFP Financial Regulations.
• Retrieve, format and verify information from various financial information systems and bring any anomalies or inaccuracies to the attention of the line manager, and monitor corrective measures.
• Track and record all expenses according to the approved budget to ensure that expenses billed are correct and that payments to external vendors, cash donations and other vendor invoices are processed in a timely manner.
• Carry out the cleaning of bank accounts immediately after posting the bank statement by the Finance Officer, and prepare bank account closure reports at the end of each month;
• Receive, verify and process payment requests received from requesting units (Program, Supply Chain, Administration) in ITS and WINGS and submit them to the Finance Officer for payment;
• Follow up with the bank on unidentified transactions to correct them in the system before the end of the month. Submit the bank replenishment request to Finance CO, and follow up with Finance CO and the bank for the transfer;
• Monitor all unclosed transactions in WINGS and close them as quickly as possible (advances to partners, staff, telephone debts, vehicle usage, etc.)
• Carry out any other tasks required by the hierarchy.

REQUIRED QUALIFICATIONS AND EXPERIENCE :

Training:

• A university degree in finance, administration, economics or other related field is required for this position.

Experience wanted:

• At least five (5) years of professional experience, at progressively higher levels of responsibility, in the field considered.
• Minimum two (2) years of experience in the financial field.

Knowledge and skills:

• Experienced in the use of office equipment and software such as Microsoft Word, Microsoft Excel and Powerpoint.
• Knowledge of common procedures and methods to complete the required work under minimal supervision.
• Ability to spot anomalies in data and correct issues requiring attention.
• Ability to provide guidance or basic on-the-job training to less experienced staff members.

Languages:

• Mastery ( level C) of the French language (spoken and written) and/or intermediate knowledge (level B) of English.

Source: https://career5.successfactors.eu//career?career_ns=job_listing&company=C0000168410P&navBarLevel=JOB_SEARCH&rcm_site_locale=en_GB&career_job_req_id=833006