Finance Assistant

Under the leadership of the regional office in Dakar and closely linked to interventions in the neighboring Central African Republic (CAR), DRC began its operations in Cameroon in 2018 by responding to the humanitarian needs of CAR refugees and vulnerable Cameroonians in the region. ‘Adamaoua. Currently, DRC operates a main office in Meiganga and two secondary offices in Djohong (Adamaoua region) and Garoua-Boulai (Eastern region). In early 2019, DRC also initiated operations in the South West region to provide assistance meeting people’s basic needs for food, shelter and protection in rural and hard-to-reach areas. In 2023, DRC is initiating an intervention in the Logone-et-Chari department, in the Far North, with the priority of seeking solutions to the root causes of intercommunity conflicts through programming on peacebuilding and resilience. DRC works with different local partners in Cameroon and is gradually increasing its financial support to Cameroonian civil society organizations.

Purpose

Under the direct supervision of the Admin/Finance team leader, the finance assistant is responsible for preparing payments (cash, bank check and bank transfer) from suppliers as well as professional advances from DRC employees. He/she manages the cash register during its opening hours. He/she records the cash and bank movements on a daily basis in Dynamics and attaches the accounting supporting documents. He/she contributes to the production of financial reports and ensures the archiving of accounting documents and actively participates in the preparation of financial audits.

Responsibilities

Main responsibilities

PAYMENT MANAGEMENT

• Receipt and verification of payment requests; ensure that files comply with DRC procedures;
• Prepare e-banking operations for validation by authorized persons;
• Prepare transfer orders and have them signed;
• Prepare bank checks and have them signed;
• the signed transfer orders against discharge to the bank;
• Contact suppliers for remittance of payment (cash or checks) during payment hours (Mondays, Wednesdays and Friday mornings from 9 a.m. to 1 p.m.);
• Obtain check remittance releases from suppliers.

CASH MANAGEMENT

• Check the payment requests transmitted by the logistics department for all payments to suppliers in cash (check the validation of the budget manager);
• Anticipate cash payments from suppliers during checkout opening hours;
• Prepare professional advances for DRC employees for payment during cash register hours;
• Settle professional advances using DRC formats (professional advance request, professional advance closing);
• Complete the professional advances monitoring table;
• Prepare cash register supply requests to ensure that the balance is always sufficient to cover expenses (request validated by the finance/administration team leader);
• Perform a daily reconciliation of cash inventory and balance in Dynamics;
• Communicate any cash discrepancies to the Admin/Finance team leader;
• Communicate any suspicious expenditure and/or non-compliance with DRC accounting and financial procedures to the finance/administration team leader and/or area manager;
• Make a weekly (weekend) reconciliation of the cash register signed by the finance/administration team leader.

ACCOUNTING ENTRY IN DYNAMICS

• Respect the weekly and monthly closing deadlines of the accounting journals communicated by the finance/administration team leader;
• Enter daily cash and bank movements (debit and credit) in Dynamics;
• Perform scans of all financial documents justifying cash and bank movements;
• Upload (attach) accounting documents daily in Dynamics;
• Carry out the weekly accounting closing under the supervision of the finance/administration team leader and the area manager;
• Enter the expenses to be distributed based on the Excel file sent by the finance/administration team leader.

ARCHIVING OF ACCOUNTING DOCUMENTS (Cashier and Bank)

• Archive all accounting documents using the Dynamics Voucher number;
• Ensure that archiving is done daily and that it meets DRC requirements criteria.

PREPARATION OF FINANCIAL AUDITS

• Preparation of all accounting documents requested by the auditors;
• Make an initial check of these accounting documents and communicate any problems to the finance/administration team leader.

Required Qualifications

Qualifications

• Bac + 2 minimum in the fields of accounting, finance or management.
• Have relevant knowledge in cash management;
• Good knowledge of Word, Excel and accounting software;
• Have good classification skills;
• Have very good communication skills, be flexible and able to work under pressure;
• Enjoy meticulous work and have a concern for quality.

Experiences

• Minimum 1 year of experience in an accounting department of an international NGO

Source: https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=171089&DepartmentId=19109&MediaId=5