Finance Assistant

Job title: Finance Assistant

Reporting to: Finance Manager

Location: Kampala Office

Overall purpose of the role:

Facilitate the efficient and effective financial operation and administration roles of DRC Country office and ensure compliance with DRC rules and regulations as described in the Operations Handbook (OH) alongside donor policies, procedures, guidelines and rules.

KEY DUTIES AND RESPONSIBILITIES

• Receive, check the eligibility of invoices presented in payment, identifying mistakes and missing documentation to be completed in compliance with DRC procurement procedures and budget monitoring.
• Accurately prepare the necessary documents, compile source documents and carryout daily postings of all the paid transactions in the cash book.
• Check the justification of operational advances before making payment and ensure of the settlement in a reasonable time.
• Track cash advances and ensure no outstanding advance for over a period of a month.
• Update monthly the scan report and share it with the Senior Finance Officer at KLA.
• Ensure that the withholding taxes is well calculated, recorded in the cash book and paid at monthly basis.
• Participate in audits preparation/execution (compilation of audit requirements).
• Implement financial policies and procedures in accordance with DRC Operational Handbook.
• Responsible for all bank and cash payments upon review and approval of supplier / service provider invoices on the basis of complete documentation.
• Prepares Payment Vouchers for all payments.
• Establish the cash requirements, and maintain adequate cash levels and related cash controls, safe custody of safe keys.
• Responsible for banking activities and ensure custody of available funds.
• Maintain financial files (physical and soft copies) and records according to DRC Operations hand book.
• Responsible for the weekly management and creation of Kampala journals for all project budgets and timely submission of weekly Journals for review and posting as per the calendar.
• Responsible for management of DRC cash box/accounts and money safe.
• Ensure FM carries out physical cash count reconciled at the end of the week (Friday)/Month.
• Prepares Monthly bank/cash reconciliations and maintaining an updated bank reconciliation file.
• Ensure all DRC and partner documents are scanned and easily archived in both electronic and physical files on the SharePoint.
• Reviews Kampala vouchers before scanning and ensures scanning of vouchers and supporting documents and sees that proper filing is done in accordance with donor /DRC requirements archived on sharepoint.
• Update missing receipt database and share with Supply chain/ admin department for follow up. Ensure to inform Finance Manger on long outstanding receipts.
• Responsible for preparation of monthly VAT and WHT schedules for consolidation on monthly basis before the 10th of the month.
• Ensure to review balance sheet items specially cash advances for correctness and flagging long outstanding advances to the attention of FM and maintain Cash advance register. This is done on monthly basis by closely tracking the advances and alerting the responsible staff to account accordingly. 

Experience and technical competencies: 

• A minimum of 2 year of relevant professional experience in general accounting, finance, and clerical experience is needed
• Experience working with local or international Non-Governmental (INGO) is added advantage.
• Ability to work closely and effectively in a team to achieve work priorities and objectives.
• Enthusiasm as a team player, who is flexible, always ready to take on new challenges and drives for results in a dynamic environment
• Ability to plan, organize, prioritize, and deliver under pressure
• Good Knowledge of Microsoft Office (Excel, Word, Etc.)

Education:

• Bachelor’s degree in Business Administration preferably accounting or finance.
• Intermediate level training in accounting
• Level 1 in ACCA and CPA.

Languages

• Excellent Communication skills in English required.

How to Apply

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.

We only accept applications sent via our online-application form on www.drc.dk under Vacancies. Applications close on 3rd June 2024.

Equal Opportunity

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels in light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunity: DRC is an equal opportunity employer, we value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethinic origin, colour, race, marital status or other protected characteristics.