• Ensure full compliance of financial processes and financial records with UNDP Programme and Operations Policies and Procedures (POPP) and strategies.
• Provide input to the Finance unit and office management in preparing and reviewing CO business processes mapping and elaboration of the content of internal standard operating procedures in finance in consultation with the direct supervisor and office management.

• Provide inputs for preparation of cost-recovery and Direct Project Costs (DPC) bills in ERP for the services provided by UNDP, and follow up on cost recovery.
• Ensures timely preparation of cost-recovery for the services provided by UNDP, implementation of the income tracking system and follow up on cost recovery.

• Provide support in ensuring proper control of the supporting documents for payment invoices and proper document management including systematic archiving.
• Prepare financial reports for non-development projects and management funds/budget balance.
• Prepare and proper control of the supporting documents for all types of invoices for Institutional Budget and UN Agencies.
• Maintain a proper filing system for finance records and documents.
• Maintain the internal expenditures control system which ensures that invoices processed are matched and completed; transactions are correctly recorded and posted in ERP; and travel claims and other entitlements are duly processed.
• Provide information on the status of financial resources as required.
• Take timely corrective actions on unposted invoices, including invoices with validation errors, match exceptions, and/or unapproved invoices.
• Manage cash receipts and petty cash.
• Global payroll verification and payment liquidation.
• Maintain the Accounts Receivables for UNDP projects in ERP.

• Serve as alternate to Finance Associate (ICS-6) for timely review of cash position for local accounts to ensure sufficient funds for disbursements and maintain liquidity level approved by Treasury. Identify and record receipts and create deposits for revenue application on a timely basis.
• Identify and record contributions.
• Prepare timely and accurate bank reconciliations and provide documentation to GSSC according to service level agreement. Timely monitor and follow up GSSC.
• Timely preparation of monthly cashflow forecast. Liaison with UN Agencies to obtain estimate of their cash requirements.
• Initiate bank transfers and deals in ERP.

• Participate in the training for the operations/ projects staff on finance.
• Provide contributions to knowledge networks and communities of practice.

• ACHIEVE RESULTS – LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
• THINK INNOVATEVELY – LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
• LEARN CONTINUOUSLY – LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
• ADAPT WITH AGILITY – LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
• ACT WITH DETERMINATION – LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
• ENGAGE AND PARTNER – LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
• ENABLE DIVERSITY AND INCLUSION – LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

• BUSINESS DEVELOPMENT
  • KNOWLEDGE GENERATION: Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.
• BUSINESS MANAGEMENT
  • CUSTOMER SATISFACTION / CLIENT MANAGEMENT: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.
  • WORKING WITH EVIDENCE AND DATA: Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making.

Technical Competencies

• ADMINISTRATION & OPERATIONS
  • DOCUMENTS AND RECORDS MANAGEMENT: Overall document (hard or electronic) management; registry and retention policy including storing and archiving.
• FINANCE
  • ACCOUNTING (GENERAL): Knowledge of accounting concepts, principles, regulations, policies and ability to apply this to strategic and/or practical situations.
  • FINANCIAL REPORTING AND ANALYSIS: Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring.
  • AUDIT: Ability to examine and verify accounts and records.

• Secondary education with specialized certification in accounting and/or finance. A university degree in finance or accounting is desirable. Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.
• Candidates with accountancy certification from an internationally accredited institute of accountancy will have a distinct advantage. Candidates without certification but with relevant experience must complete the UNDP Finance Training and Certification Programme (FTCP), if recruited.

• 5 years (with high school diploma) or 2 years (with bachelor’s degree) of progressively responsible finance and accounting experience at the national or international level is required.
• Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheets and web-based management systems such as ERP financials and database packages.
• Knowledge of IPSAS and/or IFRS is desired.

• Fluency in Spanish is required.
• Fluency in English is considered an advantage.