Finance Assistant

The overall purpose of the role:

Under the supervision of the Finance Team Leader, the Finance Assistant will manage the day-to-day financial functions of the office.       

Main responsibilities:

• Creation of journals in Dynamics, registration of cash transactions and other necessary packages in Dynamics
• Daily accounting (bookkeeping) according to DRC financial handbook
• Monitoring that advances and deposits are issued on the basis of appropriate approval and are calculated in accordance with DRC procedures
• Monitoring that the description of expenses in vouchers, cash book, journals and their general quality corresponds to the internal instructions of the DRC
• Preparation of entries in ERP system Dynamics –365
• Ensuring attachement of correct documentation to Dynamics Entries
• Prepare monthly cash counts
• Tracking that scanned vouchers are regularly sent to the archive
• Monitoring that internal and donor guidelines and procedures for DRC procurement related to conflicts of interest, as well as the international code of conduct are followed.
• Monitoring that all documentation is prepared in a transparent and accountable manner
• Ensuring a proper storage system for financial documents
• Daily provision of scanned vouchers and their storage on the server
• Support with the audit of each project
• Active participation in the harmonization of operational work between regional and base offices: exchange of ideas, creation of tools, updating of instructions, etc.
• Providing other financial support in the office and preparing reports at the request of the manager

About you:

Required experience and competencies:

• 1-2 years of experience in the financial sector
• Experience working in an NGO is desirable
• Higher education in the relevant field or equivalent (finance, economics, management).
• Microsoft Office, good/advanced knowledge of Excel, experience with ERP systems preferred.
• Analytical mindset and attention to detail.

Languages: (indicate fluency level)

• Fluency in written and spoken Ukrainian.
• Intermediate level of English.

Source: https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=172013&DepartmentId=19100&MediaId=5