Finance Assistant

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Description

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• Under the supervision of the Finance Officer the Finance and Admin Assistant will provide;
• Finance Support
• Operations Support

• Process payment requests and ensure completeness of documentation; use of proper accounting codes; certification of services rendered/goods delivered, and duly signed by authorized officials; compliance with terms and conditions of the agreement with partners and contractors.
• Create  vendor profile in the ERP and update the profile when required.
• Maintain and control petty cash fund and preparation of reports for replenishment.
• Providing Inputs for the development of standard operational procedures.

• Review of shared expenditure being charged to the project from various internal units.
• For the preparation of monthly expenditure monitoring reports, cash forecasts and financial  updates to the Fund Board.
• For the periodic review and reconciliation of financial data to ensure the accuracy and  completeness of the general ledger.
• Compilation of grant financial data.
• Compilation of information for budgeting.
• In data consolidation for requests from various UNOPS country units.
• Assist the Grant Team and the finance officer in conducting financial monitoring visits to partners that include a review of partners’ internal processes and verification of selected transactions.
• Consolidate lessons learned and best practices in Finance.
• Operations Support
• Supports the day-to-day operations of the team.

• Ensure finance and grant data is kept up to date in the dashboard/database and various trackers. 
• Recommend for improvement of information collection and processing that allows availability of up-to-date information.
• Maintenance of hard copy and electronic files, reference materials and confidential records as required.

• Maintenance of records on asset management and preparation of reports.
• Maintenance of files and records relevant to office maintenance.
• Assist grant focal reviewing of annual grant asset reports and handling of issues like theft, lost,  damaged cases.
• Support procurement cases line with the UNOPS Procurement Manual including raising requisitions, assisting in the preparation of specifications and TOR, obtaining quotations, and evaluation; preparing purchase orders, contract management and payments.
• Support travel and logistics such as UNDSS approval, booking flight tickets, and submitting TEC claims. 
• Provides support with respect to protocol issues and requests for official documentation.
• Administrative support in organizing conferences, training, and workshops.

• Completion of Secondary School is required.
• First University Degree preferably in Business Administration, Public Administration, or equivalent disciplines is desirable but not required.
• Diploma or certification in finance or related subjects or administration is an asset.

• A minimum of 4 years of administrative, finance,  or operational support experience is required.
• Demonstrated ability to work with computer and office software packages (MS Office 2003 and/or newer versions) and/or Google Suite is required.
• Knowledge of spreadsheet and database packages is desirable.
• Experience working with the UN is desirable.

• Fluency in written and oral English and Bengali is required.

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