Finance Assistant

Job Overview: The program Finance Assistant is responsible for financial support to the IRC Richmond program team, focusing largely on client payments and tracking, p-card reconciliation, and essential accounting functions including accounts payable and receivable support, report reconciliation, month-end, and adjusting journal entries. The program Finance Assistant reports to the Finance Coordinator and is a member of the four-person finance department.

Major Responsibilities:

Responsibilities include, but are not limited to:

• Operate effectively in IRC’s proprietary ERP financial accounting system (integra) and coach program staff regularly on the process and the system.
• Process payments by a variety of methods – ACH, Prepaid Cards and Checks
• Process and support the program team on client’s payment mostly through USIO cards.
• Support program team on client’s tracking, p-card reconciliation, mileage and submitting other expenses in the Integra system.
• Review payment requests made in financial system by staff for accuracy; submit through workflow and post
• Prepare a wide variety of month-end, financial close journal entries within mandated deadlines
• Oversee and review new vendor set-up process
• Prepare weekly grant spending reports; work with staff to resolve any discrepancies
• Prepare monthly Time & Effort reports, send to staff for signature, collect and file
• Prepare weekly deposit and customer payment journals to be posted to the financial system
• Create aging reports for fee-for-service programs and follow up on unpaid invoices
• Void checks as needed
• Oversee, review and post contributions-in-kind (donations and volunteer time) in accordance with grant requirements
• Assist with internal and external audit inquiries and reporting
• Maintain accounting files and records in accordance with IRC and donor requirements
• Other projects and assignments as needed

Job Requirements:

Education: Bachelor’s or Associate’s degree in business, accounting or finance preferred. Professional experience in lieu of education will be considered.

Work Experience: Relevant professional experience in finance and accounting required; minimum of 2 years’ experience strongly preferred.

Demonstrated Skills & Competencies:

• Ability to carry out work with a high degree of integrity and confidentiality
• Self-starter with excellent problem-solving skills combined with the proven ability to multi-task, prioritize duties, and manage time effectively.
• Attention to detail and accuracy in work product.
• Fluent in English, both spoken and written.
• Proficient in Microsoft Office applications (Word, Excel, Outlook); ability to use the internet and other digital tools for data entry, research and problem-solving purposes.
• Working knowledge of accounting software such as Microsoft Dynamics a plus

Working Environment:

• Standard work environment; majority of the workday at a computer terminal.
• Must be comfortable working in front of the computer and with data for long periods of time

Compensation: Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: The IRC offers a comprehensive and highly competitive set of benefits. All US employees are eligible for sick time, a 403b retirement savings plans: up to 4.5% immediately vested matching contribution, plus an 3-7% additional IRC contribution, and an Employee Assistance Program which is available to our staff and their families to support in times of crisis and mental health struggles.

In addition, full-time employees are eligible for 10 US paid holidays, 20-25 paid time off days, disability & life insurance, medical, dental, and vision insurance (employee contribution starting at $135, $7, and $5 per month respectively) and FSA for healthcare, childcare, and commuter costs. Part-time employees are eligible for a proportionate amount of paid time off. These additional benefits apply to employees who work at least 6 months within a 12 month time period.