Finance Assistant

Job Overview: The program Finance Assistant is responsible for financial support to the IRC Richmond program team, focusing largely on client payments and tracking, p-card reconciliation, and essential accounting functions including accounts payable and receivable support, report reconciliation, month-end, and adjusting journal entries.  The program Finance Assistant reports to the Finance Coordinator and is a member of the four-person finance department. 

Major Responsibilities:

Responsibilities include, but are not limited to: 

• Operate effectively in IRC’s proprietary ERP financial accounting system (integra) and coach program staff regularly on the process and the system.
• Process payments by a variety of methods – ACH, Prepaid Cards and Checks
• Process and support the program team on client’s payment mostly through USIO cards.
• Support program team on client’s tracking, p-card reconciliation, mileage and submitting other expenses in the Integra system.
• Review payment requests made in financial system by staff for accuracy; submit through workflow and post
• Prepare a wide variety of month-end, financial close journal entries within mandated deadlines
• Oversee and review new vendor set-up process
• Prepare weekly grant spending reports; work with staff to resolve any discrepancies
• Prepare monthly Time & Effort reports, send to staff for signature, collect and file
• Prepare weekly deposit and customer payment journals to be posted to the financial system
• Create aging reports for fee-for-service programs and follow up on unpaid invoices
• Void checks as needed
• Oversee, review and post contributions-in-kind (donations and volunteer time) in accordance with grant requirements
• Assist with internal and external audit inquiries and reporting
• Maintain accounting files and records in accordance with IRC and donor requirements
• Other projects and assignments as needed

Job Requirements:

• Education: Bachelor’s or Associate’s degree in business, accounting or finance preferred.  Professional experience in lieu of education will be considered.
• Work Experience: Relevant professional experience in finance and accounting required; minimum of 2 years’ experience strongly preferred.

Source: https://careers.rescue.org/us/en/job/req55505/Finance-Assistant