Finance Assistant

Responsibilities

1. Responsible for entering payments, receipts and non-cash vouchers in the organization accounting system (PRISM FI) in line with assigned PRISM FI role.

2. Ensure that all accounting documents are maintained and kept in a proper manner.

3. Verify invoices and documents submitted by suppliers, staff members before it entered into the system.

4. Ensure that coding i.e. WBS and GL of accounting documentation is applied in line with the organization’s applicable rules and regulation.

5. Assist in development and implementation of new financial procedures.

6. Enable to handle mission’s petty cash when needed.

7. Perform the e-filling and filing for all posted vouchers with supporting documents or any document(s) related to finance in a proper manner, in line with department filing system regularly.

8. Assist in preparing mission fund requests for IOM mission.

9. Provide assistance in submitting accurate and timely monthly closure accounts.

10. Provide assistance in preparing essential bank letters and instructions related to mission, while ensuring up-to-date record-keeping.”

11.Assist in verifying vendor claims for accuracy and conformance with IOM finance policies and instructions.

12.Provide assistance to all staff services such as travel, expense claims, document retrieval, etc.;

13.Extract reports related to TSY tasks such as reports of daily POS, UWALLET transactions and vendors reports.

14. Perform other duties as assigned

Qualifications

Education

• Completed high School diploma with five years of relevant experience.
• or Completed Bachelor’s degree in Business Administration, Accounting, Finances, or related fields with three years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage.
• Attention to detail, ability to organize paperwork in a methodical way.
• Discreet, details and clients-oriented, patient and willingness to learn new things; and prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage

Skills

• Ability to prepare clear and concise reports and to analyses and interpret source information and data.

• Knowledge of publicly recognized accounting systems (SAP, ATLAS, Oracle, etc.),

software and procedures are a distinct advantage.

• High level of computer literacy is required computerized accounting systems. Good knowledge of MS office, specifically EXCEL.

Languages

• English.
• Arabic.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioral indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies