Finance Assistant

The Finance team supports the Country Office (CO) in the promotion of its sustainable development agenda by continuously enhancing CO financial performance, delivering sound management of financial resources, and ensuring strong accountability through informed decision making, effective financial management processes, and transparent financial reporting that complies with international standards and regulatory guidelines.

The Finance Assistant works in close collaboration with the Operations, Programme and projects’ staff in the Country Office (CO) and with UNDP HQ and GSSC staff to exchange information and ensure consistent service delivery.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

IV. Key Duties and Accountabilities

1.)   Support implementation of operational strategies.
Duties:    •    Ensure full compliance of financial processes and financial records with UNDP Programme and Operations Policies and Procedures (POPP) and strategies.
•    Provide input to the Finance unit and office management in preparing and reviewing CO business processes mapping and elaboration of the content of internal standard operating procedures in finance in consultation with the direct supervisor and office management.  
2.)  Support functioning of the optimal cost-recovery system.
Duties:    •    Provide inputs for preparation of cost-recovery and Direct Project Costs (DPC) bills in ERP for the services provided by UNDP, and follow up on cost recovery.
•    Cost recovery collection processing and reporting.
3.)  Provide accounting and administrative support to the Finance unit.
Duties:    •    Provide support in ensuring proper control of the supporting documents for payment invoices and proper document management including systematic archiving.  
•    Prepare financial reports for non-development projects and management funds/budget balance. 
•    Prepare all types of invoices for projects and on behalf of UNOPS and non-ERP Agencies.  
•    Maintain a proper filing system for finance records and documents.
•    Maintain the internal expenditures control system which ensures that invoices processed are matched and completed; transactions are correctly recorded and posted in ERP with the right COA and accounts codes;
•    Provide information on the status of financial resources as required.
•    Take timely corrective actions on unposted invoices, including Unpaid or invoices with validation errors, match exceptions, and/or unapproved invoices.
•    Manage cash receipts and petty cash.
•    Maintain the Accounts Receivables for UNDP projects in ERP.
•    Proper control of paid and unpaid MTN and Orange invoices, invoices of our big service providers (EAGB, Masa Segurança, Petromar, etc), non-ERP agencies, as well as payments status and proofs of payments sharing. 
4.)  Ensure proper functioning of CO cash and Treasury management systems.
Duties:    •    Serve as alternate to Finance Associate (ICS-6) for timely review of cash position for local accounts to ensure sufficient funds for disbursements and maintain liquidity level approved by Treasury.  Identify and record receipts and create deposits for revenue application on a timely basis. 
•    Identify and record contributions.
•    Provide information, documentation and take timely actions, as needed, in coordination with Bank to Book reconciliation focal point to enable timely finalization of accurate Bank Reconciliation Reports. 
5.)   Support knowledge building and knowledge sharing in the CO.
Duties:    •    Participate in the training for the operations/ projects staff on finance.
•    Provide contributions to knowledge networks and communities of practice.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Supervisory/Managerial Responsibilities:  None

Adapt with Agility 
    LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
Act with Determination     LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner
    LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion
    LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies (insert up to 7 competencies) 
Thematic Area    Name    Definition
Business Management    Customer Satisfaction/Client Management
    •    Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns
Business Development    Knowledge Generation    

 •    Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
Business Management    Working with Evidence and Data   

 •    Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
Administration & Operations    Documents and Records Management        

 •    Overall document (hard or electronic) management; registry and retention policy including storing and archiving
Finance    Accounting (General)  

  •    Knowledge of accounting concepts, principles, regulations, policies and ability to apply this to strategic and/or practical situations.
Finance    Financial Reporting and Analysis   

  •    Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. 
Finance    Audit 
    •    Ability to examine and verify accounts and records 
 

Education
•    Secondary education with specialized certification in accounting, finance or related domain. A university degree in finance or accounting is desirable. Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.

•    Candidates with accountancy certification from an internationally accredited institute of accountancy will have a distinct advantage. Candidates without certification but with relevant experience must complete the UNDP Finance Training and Certification Programme (FTCP), if recruited.

Experience, Knowledge, and Skills

•    5 years (with high school diploma) or 2 years (with bachelor’s degree) of progressively responsible finance and accounting experience at the national or international level is required.
•    Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheets and web-based management systems such as ERP financials and database packages.
•    Previous work experience in programme finance in UNDP, UN Agencies, development organizations, Government entities or INGOs will be an asset.
•    Familiarity with UN System finance management of donor-financed projects is desirable.
•    Experience with ERP ORACLE financials is desirable.
Add: 2 desired criteria:
Knowledge of IPSAS and/or IFRS is desired. 
English and Creole are desired

Language Requirements

•    Fluency in Portuguese and French is required. 
 

Requis

Prière ajouter dans votre application votre diplôme le plus élevé ; vos certifications et vos trois derniers PMDs (si applicables) ; 

Please (apply)/(complete the P11 form) in the language in which the vacancy is published. Applications in another language will not be considered.

Disclaimer

Les candidatures féminines sont fortement encouragées. 

Informations importantes pour les candidats 

Tous les postes dans les catégories NPSA sont soumis à un recrutement local. 

Informations pour les candidats concernant le « Roster » du PNUD 

Note : Le PNUD se réserve le droit de sélectionner un ou plusieurs candidats de cet avis de vacance.  Nous pouvons également conserver les candidatures et prendre en considération les candidats postulant à ce poste pour d’autres postes similaires au sein du PNUD, au même niveau hiérarchique et avec une description de poste, une expérience et des exigences éducatives similaires. 

Diversité de la main-d’œuvre 

Le PNUD s’engage à assurer la diversité au sein de son personnel et encourage tous les candidats qualifiés, indépendamment de leur sexe, de leur nationalité, de leur handicap, de leur orientation sexuelle, de leur culture, de leur religion et de leur origine ethnique, à postuler. Toutes les candidatures seront traitées dans la plus stricte confidentialité. Nous encourageons vivement les candidatures féminines. 

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