Finance Assistant

1. Enter the mission’s financial transactions into the IOM accounting system PRISM in an accurate and timely manner and in line with financial regulations.
2. Responsible to post the payments, receipts, HR, and non-cash vouchers in the IOM accounting system (SAP) in line with assigned PRISM FI accounting role.
3. Maintain the online payment system (OIPA) and perform AP Accounting role and follow up with others for any pending requests.
4. Ensure that all accounting postings are applied in line within IOM financial rules and regulation and ensure to use correct WBS and accounting GL.
5. Provide financial and administrative support to IOM Jordan and performs the procedures of monthly closures, vendors maintenance and GL clearing.
6. In coordination with Sr. Finance assistant, assist in preparing the monthly bank reconciliations.
7. Assist Sr. Finance to perform and monitor monthly amortization tool and clearing mission’s cost center.
8. Assisting Sr. Finance to Review, Validate and confirm financial documents to be correctly submitted and comply within IOM (FMRP) policies and procedures.
9. Responsible to Perform the E-Filing for all posted vouchers with supporting documents or any document(s) and in line with department filing system regularly.
10. In Coordination with Sr. Finance, review received TRs and TEC and perform accounting role.
11. Provide proper training and guidance to new/junior finance assistants in the unit.
12. Perform such other duties as may be assigned.

Qualifications

Education

• University degree, in Accounting or Business Administration with minimum Three years of Finance, Accounting working experience.
• Diploma in Accounting or Business Administration with minimum Five years of finance/accounting working experience.

Experience

• Good knowledge of, and experience in Finance, Accounting posting, and administration, preferable in Travel process.

• Knowledge of ERP system and accounting systems preferable (SAP enterprise).

• Ability to prepare clear and concise reports and to analyses and interpret source information and data.

Skills

• Good knowledge of MS office, specifically in EXCEL

• Good communication skills, personal commitment, efficiency, flexibility, drive for results, respect for diversity and creative thinking.

• Ability to lead, coach and work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.

Languages

• Fluency in English and Arabic oral & written is required.
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies