Finance Assistant

How can you make a difference? 

In this position, you will have to:   

Invoice and Payment Processing

• Process and verify invoices and payments, coordinating with finance team members for accuracy.
• Manage data entry, template creation for electronic payments, and support travel and DSA processing.

Disbursement and Cash Management

• Prepare and report weekly cash positions and assist in VAT-related claims and operational advances.
• Support petty cash management and maintain the security of the Safe Content Register.

 Financial Compliance and Authority

• Assist in maintaining the financial authority dashboard, ensuring compliance with policies and consistent updates.
• Monitor expenditure forecasts and provide monthly reports to facilitate decision-making.

 Vendor and Account Management

• Manage and confirm vendor account balances and support annual reviews to ensure compliance.
• Verify vendor claims and receivables, ensuring timely payments according to finance regulations.

Revenue and VAT Reimbursement Support

• Facilitate outgoing invoices, track revenue receipts, and assist in VAT reimbursement processes by compiling and verifying documentation.

Financial Monitoring and Reporting

• Generate reports on outstanding financial items, collaborating with other units to address discrepancies.
• Record all expenses against the budget, ensuring timely processing of external payments.

General Financial and Procedural Support

• Provide guidance and training to support staff and offer procedural and technical assistance across finance and budget operations.
• Compile data from various sources for reporting on budgets, finance, and accounting, addressing discrepancies as needed.
• Perform any other duties as may be assigned relating to Finance within the role of a Finance Assistant. ​

To join us in saving lives, changing lives, you will have: 

Education: 

• Completion of secondary school education. A post-secondary certificate in Finance or a related functional area is preferable.

Experience: 

• Five or more years of progressively responsible work experience in finance or relative business stream with experience in general administrative work.
• Post-secondary education can compensate for some years of experience. For example, you will be considered as eligible if you have:
• Two (2) years of work experience in combination with a Master’s Degree;
• Three (3) years of work experience in combination with a Bachelor’s Degree.

Knowledge & Skills: 

• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
• Knowledge of work routines and methods to complete processes under minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Ability to identify data discrepancies and rectify problems requiring attention. Ability to offer guidance or basic on-the-job training to more junior staff.

Language:

• Fluency (level C) in both English and Ukrainian languages.

Source: https://wd3.myworkdaysite.com/en-US/recruiting/wfp/job_openings/job/Lviv-Ukraine/Finance-Assistant-SC-5—Lviv-or-Kyiv–Call-for-applications-_JR106657