Finance Assistant

The Shared Services Centre (CSOC) recommends and administers process management and procedures that need to be executed effectively; ensures the management of quality assurance activities associated with the transactional processes and implementation of service delivery; continuously improves the satisfaction of its customers, internal or external, while pursuing a continuous improvement agenda that will drive up service excellence while driving down the costs of service delivery through process standardization, process automation and self-service capabilities.

Main Purpose:

The Finance Assistant undertakes finance-related support activities of medium complexity. He/she ensures quality, transparency and consistency of processes. The job role requires in-depth knowledge and interpretation of financial policies, procedures and practices. The incumbent provides procedural guidance to other staff in the Organization as and when needed.

Supervision Received/Exercised:

• The Finance Assistant reports to the Finance Officer.
• The Finance Assistant performs his/her work autonomously, showing a high degree of initiative, judgment and responsibility. Supervision received is focused on guidance regarding cases of high complexity and on facilitating service delivery and meeting client requirements. The incumbent effectively organizes his/her own work and provides relevant guidance and training to junior colleagues and internal customers.

Working Relationships:

• The incumbent maintains a wide range of contacts with staff throughout the Organization, as well as with colleagues within and outside of core team, providing experienced coordination and delivery of finance support processes and services.

Key Functions/Results:

• Review source documents for completeness, accuracy and validity.
• Extract details of transactions from the integrated financial system in order to analyse and verify.
• Investigate errors, take corrective actions; perform reviews and ensure proper clearance procedures.
• Support continuous improvement efforts by participating in testing and implementation of new financial process automations.
• Assist in monitoring transactions, ensure ex-ante or post-factum due diligence is performed.
• Prepare worksheets and assist in preparation of reports by compiling and consolidating data from various sources.
• Draft and prepare correspondence and respond to queries.
• Evaluate ongoing financial support requirements, adapt service provision to meet changing needs and solve operational problems as required.
• Provide procedural guidance to staff; guide and train junior finance support staff.
• Perform other duties as required.

Impact Of Work:

• The incumbent’s work impacts directly on the efficiency, effectiveness, accuracy and timeliness of the services provided by the team. He/she plays a pro-active role in the successful achievement of the unit’s mandate.

Candidates Will Be Assessed Against The Following:

Minimum Requirements:

Education:

• Secondary School Education.

Experience:

• Four years of relevant experience in finance, accounting, cash management and/or asset management related support work.

Languages:

• Working knowledge (full proficiency – level C) of English.

Source: https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2403427