Finance Assistant

Engagement

• Review all payment requests and expense reports for accuracy and completeness before verification by the Finance & Logistics Manager.
• Ensure that all expenses include the necessary supporting documentation and are properly coded and authorized.
• Prepare checks and bank transfers for authorized payments as instructed by supervisor.
• Carry out banking activities and payments to vendors as instructed by supervisor.
• recording of transactions into the accounting system as instructed by supervisor.
• Assist during month-end and year-end financial reporting and audits as directed by supervisor.
• Provide general administrative and financial support to the office as directed by supervisor.
• Anticipate and maintain the sufficient fund of IQD in the bank for the timely distribution of monthly training stipends, in close coordination with the finance officer and the Social Empowerment team.
• Perform daily cash count to ensure the cash balance is accurate and conduct a physical cash count on a weekly basis, verified by the Finance & Logistics Manager or the designated officer.
• Provide cash advances to staff for pre-approved procurement, training and travel expenses and review expense reports to ensure accurate reconciliation and documentation to settle advances.

• Ensure that all supporting documents of payments made, and cash received, are stamped ‘PAID’, filed properly, and kept in a secured location.
• Prepare Payment Vouchers- PVA, CR on daily basis.
• Prepare bank reconciliations to ensure the balances are accurate and all the payments in the bank statements are accounted for.
• Maintain the financial filing system in an organized, complete and efficient manner.
• Ensure strict confidentiality of all financial information including bank and cash balances.
• Manage the Petty Cash Fund and keep an accurate daily record of all cash transactions.
• Keep up to date monthly accurate records (soft and hard copies) of financial supporting documents segregated by donor for purposes of internal, donor reporting and audit purposes.
• Check bills and invoices before payment to ensure that documents are accurate and complete, that budget coding is correctly recorded, and that policies and guidelines including specific grant/donor requirements are followed.

All our staff are required to adhere to WfWI’s Code of Conduct and Safeguarding policies and to our organizational values: Empowerment, Integrity, Respect, Resilience.

Interested candidates must submit an updated CV to: [email protected] with mentioning Finance Assistant in the Subject line.

Application deadline: November 30, 2024

Only applications that meet the required qualifications will be contacted.

* CV’s shared via links or sent with the wrong subject lines will not be considered.

*Due to the urgency of this position, recruitment will be conducted on a rolling basis, and the vacancy may close before the stated deadline.