Finance Assistant

Background Information – Job-specific

• Under the guidance and supervision of the Finance Associate, the Finance Assistant supports the provision of financial services within the support services function, ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNOPS rules and regulations.
• The Finance Assistant works in close collaboration with the Programme, Project and Support Services colleagues in the local office as well as the UNOPS HQ colleagues, to exchange information and ensure consistent service delivery.

Functional Responsibilities

Summary of Key Functions:

• Implementation of operational strategies and procedures
• Accounting and administrative support
• Knowledge building and sharing

Ensures implementation of operational strategies and procedures, focusing on achievement of the following results:

• Full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies.

Provides accounting and administrative support, focusing on achievement of the following results:

• Supports processing of application of funds and maintaining an internal control system by ensuring that application of the funds processed is matched and completed, transactions are correctly recorded and posted in oneUNOPs
• Supports provision of information for reports on financial status, procedures, exchange rates, costs and expenditures and potential funding problems
• Follow-ups with field offices, donors and other United Nations agencies for information relating to account receivable
• Supports preparation of lists of pending and incoming funds reports following standard operating procedures
• Extracting, inputting, copying and filing data from various sources
• Maintains and updates the list of pending and incoming funds in HQ accounts daily
• Coordinates with focal points in UNOPS offices to identify and apply incoming funds to appropriate cost distributions
• Works closely with the field offices to follow up on unidentified funds due for an application
• Timely attendance to routine enquiries related to project contributions and accounts receivables
• Able to attend to a daily request for fund application of partners promptly
• Attends regular weekly/monthly meetings of the unit
• Reviews and processes UN Web Buy requests for payment (RFP) with relevant supplier and forwarder documents
• Supports initiation of the RFP with indicated PO, receipt and amount on the invoice corresponding to the PO
• Assists and responds to the bank reconciliation team if any inquiries related to account receivable related transactions
• Works with the accounts verification team to record quarterly VAT refund payment
• Collaborates with the insurance team to record medical insurance reimbursement

Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

• Participation in the Finance-focused trainings
• Contributions to knowledge networks and communities of practice

Impact of Results:

• The key results have an impact on the overall execution of the UNOPS financial services. Accurate data entry and presentation of financial information and a client-oriented approach enhances UNOPS’ capability to effectively and efficiently manage financial resources.

Education/Experience/Language requirements

Education:

• Completion of secondary school or equivalent is required.
• A BA or MA degree may substitute required years of work experience.
• Specialized training in finance is desirable.

Experience:

• With a high school diploma, 4 years of relevant accounting and financial experience at national level is required.
• Experience in the usage of computers and knowledge of google sheets and database packages is desirable
• Experience in handling of web-based management systems is desirable.

Language:

• Fluency in written and oral English and the language of the duty station required.
• Knowledge of the second UN working language is desirable.

Source: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=29399