Finance Assistant

Finance Assistant

EED – European Endowment for Democracy

Brussels, Belgium

Starting: autumn 2025
Contract type: Two-year fixed-term, renewable
Salary: Approx. €3730 gross/month + benefits
Deadline: 21 July 2025 at midnight Brussels time

Rigour meets purpose.

At the European Endowment for Democracy (EED), we support independent voices working for democratic change – from investigative journalists to civic movements and human rights defenders. Behind every grant we make is a process of precision, care and accountability. That’s where you come in.

We’re looking for a Finance Assistant to join our Brussels-based team. This role focuses on the operational and financial management of EED’s internal costs – from procurement and budget monitoring to audit preparation and internal controls. You’ll work closely with colleagues across finance, operations and programme teams to keep things running smoothly, transparently and on time.

If you thrive on detail, enjoy making systems work better, and want your skills to support meaningful work in some of the world’s most complex environments, we’d love to hear from you.

What You’ll Do

You’ll report to the Director of Operations and work under the guidance of the Chief Operations Officer.

Your key responsibilities will include:

• Tracking and monitoring EED’s operational expenditure, ensuring correct allocations across budget lines;
• Preparing regular financial reports on budget execution and donor compliance;
• Drafting and contributing to operational budgets and funding proposals for donors;
• Coordinating procurement and contracting processes for services and consultants – especially in EED countries of operation;
• Performing compliance checks on contracts and financial documentation;
• Updating and maintaining contract and supplier databases;
• Supporting audits and ensuring documentation readiness;
• Providing analytical insight into operational spending and consultant expenses;
• Coordinating finance and logistics input into EED’s internal events/mission database;
• Contributing to financial reports for the European Commission and other donors;
• Supporting the wider finance and operations team with other tasks as needed.

What You Bring

You have:

• A university degree in Accountancy, Finance, Business Administration or a related field;
• At least 1 year of full-time professional experience in financial management, audit or grant oversight;
• Solid working knowledge of Microsoft Excel and other standard financial tools;
• Familiarity with European Commission Financial Regulations or similar donor compliance systems;
• Full professional fluency in English.

You are:

• Detail-oriented and reliable, with a proactive mindset;
• Able to keep confidentiality, exercise discretion, and work professionally with diverse internal and external stakeholders;
• Highly organised – comfortable juggling multiple deadlines and documentation streams;
• Calm, respectful, and collaborative in your working style;
• Motivated by working in a purpose-driven, multicultural environment.

Bonus points for:

• Experience working with civil society organisations or democracy-support donors;
• Prior work experience in international non-profits or grant-making environments;
• Working knowledge of French and/or Dutch.

Why Join Us?

• Purposeful work: Put your financial expertise to work supporting democratic actors across the globe;
• People-first culture: At EED, we recognise that our most important asset is our people. We value the diversity of skills, perspectives and backgrounds our team brings;
• Supportive workplace: We work to create a positive, flexible and respectful working environment;
• Benefits that matter: Our package includes complementary health insurance (CIGNA), meal vouchers, public transport or bike allowance, 13^th salary, holiday pay, paid leave, parental leave options, training opportunities, and weekly teleworking.

How to Apply

Please apply online via our recruitment portal. Your application must include:

• A short motivation letter;
• Your CV in Europass format;
• Contact details for three professional references.

Interviews will be held in Brussels or online. Shortlisted candidates may be asked to complete a written test.

Please note: We do not accept phone calls, emails or letters regarding the status of applications. All personal data is handled in accordance with EU legislation. Pre-employment screening and criminal records checks are part of the recruitment process.

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