Finance Assistant – Budgeting and Reporting

Background/IRC Summary:

The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.

Job Overview/Summary:

The Finance Assistant report to the Finance Manager – Budgeting and Reporting. He/she will provide support to the Finance Manager and Finance Officer is responsible for preparing budgets, financial statements. The Finance Assistant must work within the Financial Manual of IRC, Tax Policies, and Procedures and in compliance with all National Acts and Legislation.

Responsibilities

Specific duties

a)Assist in preparation / review of operational budget and donor budgets

b)Assist in preparing budget package for uploading in IRC financial system (Integra).

c)Assist in the preparation of budget versus actual analysis.Support IRC staff in budget related issues.

d)Assist in preparation monthly, quarterly and or as per the donor rules, financial reports ensuring they are complete, accurate and produced on a timely basis to ensure adequate review, approval and submission to the grants unit.

e)Assist other members of Finance Team in month/year closing process.

f)Check budget transactions for correct codes (D1-D6).

g)Ensure compliance with IRC procedures and guidelines.

Common duties

a)Attend and participate in trainings identified/organized by your supervisor.

b)Follow any new procedures and guidelines designated in circulars from Country Director.

c)Report any violations of the IRC Sexual Abuse and Exploitation Code of Conduct (in-country and World-wide) as per the IRC reporting mechanism. The reporting of violations is an obligation on the part of all staff members.

d)Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of refugees by IRC and other humanitarian workers.

e)Perform other duties as may be assigned by your supervisor.

Security/Communication

1. Communicate withmain office on security issues within the office and outside the office.
2. Report to the Finance Manager any irregularities that occur within the IRC office, staff compound and sites on policy and procedures.

Key Working Relationships:

Position Reports to:Finance Manager – Budgeting and Reporting
Position directly supervises:

Other Internal and/or external contacts:

Internal: Works with other sectors on finance matters related to the organization

Job Requirements:

• Bachelor’s degree in Accounting or Finance from recognized College/Institution.ACCA/CPA qualification will be preferred.
• Minimum of three years of accounting and/or finance experience. Experience of work with NGOs will be an added advantage.
• Computer literate with significant experience in Excel, ability to work with big amount of data. Knowledge in any ERP system.
• The candidate should be mature, with stable personality and ability to maintain confidentiality.
• Average level in written and spoken English.
• Exceptional interpersonal skills; tact, patience, diplomacy, and appropriate assertiveness.

Working Environment:The staff will be positioned in Ukraine (Dnipro).

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The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.