Finance Assistant (G5)

Background:

The OSCE Programme Office in Dushanbe (POiD) promotes the implementation of OSCE principles and commitments, as well as the co-operation of the Republic of Tajikistan within the OSCE framework in all three dimensions. It is involved шт a wide range of activities, ranging from counter-terrorism and border management projects to supporting cross-border markets and free economic zones, human rights, media development, and legal reform initiatives.

Tasks and Responsibilities:

Under the overall supervision of the National Accounting Officer, the successful candidate will be tasked with the following duties:

1. Examining the settlement of operational advances and project advances. Examining source documents for completeness, accuracy and validity of charges; Investigating erroneous charges and taking the appropriate corrective accounting actions. Corresponding with Mission members to request missing support documents and to clarify discrepancies or anomalies;
2. Taking appropriate follow-up actions on iterns held in suspense pending clarification or receipt of supporting documentation;
3. Coding income and expenditures and charges the appropriate accounts;
4. Monitoring expenditures to ensure that they remain within authorized levels and examining the validity of requests for replenishment. Preparing payment vouchers to replenish other operating advances;
5.  Handling financial transactions related to the daily POiD activities and financial reports related to the Implementing Partners;
6. Checking the accuracy, completeness, authenticity of financial documents. Verifying the source and determines the validity and appropriateness of the documents;
7. Ensuring that proper account combinations were chosen while processing documents relating to contracts, agreements, purchase orders and other necessary expenditures in respect of the procurement of goods, services and facilities being transacted through Chief of Fund Administration (CFA);
8. Verifying that attached to each payment is the appropriate supporting documentation indicating that the goods or services for which payment is being made have been received or rendered in accordance with the terms of the contract or purchase order; confirming that payment for the goods and services has not been previously made;
9. Ensuring that the commitment/payment document has been properly certified by CFA and Programme Officer and that the documentation is appropriate;
10. Entering new suppliers/vendors into the system; confirming that the entry of the supplier has not been previously made; ensuring that the necessary supporting documents are provided;
11. Replacing other Finance Assistant and Treasury Assistant in his/her absence;
12. Other duties as assigned.

For more detailed information on the structure and work of the OSCE Programme Office in Dushanbe, please see: https://www.osce.org/programme-office-in-dushanbe

Necessary Qualifications:

• Secondary education supplemented by specialized studies in accounting, finance or related field;
• Minimum four years of relevant experience in accounting work or bookkeeping. Knowledge of international ERP systems as Oracle, SAP or People’s Soft is preferable;
• Professional fluency in English, Russian and Tajik languages with excellent communication (both oral and written) skills;
• Computer literate with practical experience using Microsoft applications;
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
• Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.

Remuneration Package:

Monthly remuneration, subject to social security deductions, is 892.75 EUR. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

If you wish to apply for this position, please use the OSCE’s online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. 

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service, professional and director level. The Organization shall apply an age limit of 63 years at the time of appointment as the incumbent selected is normally expected to carry out the contractual obligation of two years.