Finance Assistant, GS-5, Manila

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WFP encourages female candidates and people with disabilities to apply.

 

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis.

 

We are committed to promoting diversity and the principle of equal employment opportunity for all our employees. We encourage qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity, and disability.

ABOUT WFP

The United Nations World Food Programme (WFP) is the world’s largest humanitarian agency fighting hunger worldwide and working in 123 countries and territories. WFP is well known for its ability to deliver food assistance rapidly to people in need. To respond effectively in the challenging contexts in which WFP operates, staff require sound knowledge of the fundamentals of emergency and transition programming, as well as skills in specialized areas. WFP was the recipient of the 2020 Nobel Peace Prize awarded for its efforts to combat hunger, for its contribution to bettering conditions for peace in conflict-affected areas and for acting as a driving force in efforts to prevent the use of hunger as a weapon of war.

 

The World Food Programme’s engagement in the Philippines is constantly evolving. Initially commencing operations in the 1960s, WFP officially re-established its presence in 2006 to support the peace process in Mindanao, to provide life-saving food assistance in emergencies and to develop programmes to improve nutrition and the overall quality of life of people vulnerable to food insecurity. Since 1 March 2024, WFP has been implementing the 2024-2028 Country Strategic Plan (CSP) to support the Government of the Philippines in i) addressing food insecurity, ii) reducing malnutrition and iii) strengthening the resilience of vulnerable populations. In the CSP, WFP identified three outcomes and five main activities:

• Strategic outcome 1: By 2028, communities exposed to shocks and stressors in the Philippines are better able to meet food, nutrition and other essential needs with inclusive and equitable emergency preparedness and response capacity at the national and local levels.
• Strategic outcome 2: By 2028, communities vulnerable to food and nutrition insecurity in the Philippines are more resilient and can better manage risks affecting human capital gains and food systems, inclusively and equitably.
• Strategic outcome 3: The Government and partners in the Philippines access WFP services that augment their interventions, upon request.

JOB DETAILS

Job Title:                           Finance Assistant      
Grade:                               GS-5
Type of contract:              Fixed Term Appointment                
Duration:                           12 months with possible extension 
Duty Station:                     Manila, Philippines
Vacancy Number:             832418
Date of Publication:          09 April 2024
Deadline of Application:   23 April 2024 (11:59 PM) 
Remuneration:                  Approx. Php 66,000.00 per month

 

This vacancy announcement is for Nationals from CO (Philippines).

 

WFP offers a competitive salary package, pension benefits, and a comprehensive medical insurance which can be extended to eligible dependents.

JOB PURPOSE

To support effective delivery of finance services to facilitate transparent and efficient utilization of financial resources.

ORGANIZATIONAL CONTEXT

The Finance Assistant will report to the Finance and Admin Officer with overall guidance from the Head of the Resource Management Unit.

At this level, job holders are expected to take responsibility for the completion of a range of finance-related processes and activities requiring some interpretation of standard guidelines/practices. Job holders can recommend a course of action to staff at various levels and may allocate tasks to other support staff.
 

KEY ACCOUNTABILITIES (not all-inclusive)

1. Assist in providing procedural and technical support to staff in finance and budget areas to ensure compliance with WFP financial policies, rules and regulations.
2. Monitor monthly expenditure forecasts and provide reports to facilitate informed decision-making.
3. Monitor the bank and petty cash accounts regularly to ensure adequate funds are available and appropriately disbursed.
4. Assist in cash-based transfer reconciliation and vendor management with finance service providers.
5. Assist in compiling information from various sources to prepare budgets, accounting, and finance reports.
6. Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the supervisor’s attention and follow up corrective actions.
7. Perform the monitoring and recording of fixed assets and spend on fuel and spare parts for vehicles and generators, to ensure that the databases are accurately updated.
8. Monitor and record all expenses per the approved budget to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed on time.
9. Provide guidance and on-the-job training to other support staff to ensure services are delivered consistently and to the required standards.
10. Perform other related duties as required.
    

STANDARD MINIMUM QUALIFICATIONS

Education: 

• Secondary education with specialized certification in Accounting or Financial Management or supplemented by training in personnel or general administration work.
• Bachelor’s degree in Accountancy or supplemented by courses relate to the area of work is desirable but not required.

 

Experience:

• At least five years of progressively responsible work experience in the relative business stream.
• Desired Experiences for entry into the role: Has experience collecting and monitoring financial data on projects and programmes, assessing financial health and status, and reporting findings to senior leaders.

 

Knowledge & Skills:

• Experienced in utilizing computers, including word processing, spreadsheet, databases and any financial system (SAP preferable).
• General knowledge of accountant/financial procedures and guidelines as well as moderate knowledge on Internal Control mechanisms in an organization.

 

Language: Fluency in in English and Filipino, both oral and written communication

 

All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely: 
•    Leading by example with integrity, 
•    Driving results and delivering on commitments, 
•    Fostering inclusive and collaborative teamwork, 
•    Applying strategic thinking, 
•    Building and maintaining sustainable partnerships.
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HOW TO APPLY

To be considered, interested candidates are invited to apply via https://www.wfp.org/careers/job-openings. Only short-listed candidates will be contacted.

Request for Disability-related Reasonable Accommodations
It is essential for WFP to create an accessible and inclusive workplace for everyone. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the selection and hiring process, please direct your request and inquiries to the Diversity and Inclusion team through global.inclusion@wfp.org.

 

A member of the reasonable accommodation team will contact you to confidentially discuss your needs.

 

The above emails are only to be used for any disability-related accessibility requirements and not for sending the application itself. Due to the volume of applications, any applications or CVs sent through this email address will not be considered formal applications and will not receive a reply from WFP.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

 

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.