Job Title: Finance Assistant (Supporting Bhutan Country Office)
Grade: GS5
Type of contract: Fixed Term
Duration: 12 months extendable
Duty Station: Bangkok, Thailand
Vacancy Number: 832819
Date of Publication: Tuesday 7 May, 2024
Deadline of Application: Thursday 23 May, 2024
This vacancy announcement is for Nationals from Thailand Only
BACKGROUND & JOB PURPOSE
The United Nations World Food Programme is a leading organization delivering food assistance and working with communities to improve nutrition and build resilience to natural disaster and climate change.
The World Food Programme (WFP) has been in Bhutan since 1974. After decades of support to school meals in Bhutan, WFP, through the Country Strategic Plan (2019 – 2023) supports the Royal Government of Bhutan to strengthen nutrition to build futures, change lives by building resilience, prioritize urgent action including on climate, and prepare and respond to emergencies to save lives.
As part of the UN Sustainable Development Partnership Framework (2019 – 2023), WFP supports the Government in setting up national rapid post-disaster needs assessment capacity; transitioning of the national school feeding programme to a national school nutrition and feeding programme; and strengthening national capacity to prepare for and respond to disasters.
For nutrition, WFP is assisting the Government to develop a national Social Behaviour Change Strategy to promote healthy eating habits among school children (6-18 years). WFP is supporting the scale-up of the school nutrition and feeding programme with supply chain cost optimization, linking farmers to schools, and school infrastructure development. In agriculture, WFP is applying a system approach to agriculture value chain development. It begins from demand creation for local food, to support in production, marketing and mitigating post-harvest losses. WFP also supports policy and inter-agency coordination, including assistance on enhanced cost efficiency and knowledge management. For disaster risk management, WFP supports the Government in setting up national platforms to guide coordination, actions, and investments in disaster preparedness and response.
KEY ACCOUNTABILITIES
1. Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
2. Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making.
3. Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.
4. Verify vendor claims, advances and other receivables to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.
5. Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.
6. Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.
7. Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.
8. Performs other tasks as required by supervisor.
STANDARD MINIMUM QUALIFICATIONS
Qualifications:
Completion of secondary school education. A post-secondary certificate in the related functional areas is desirable.
Experience required:
Minimum five years of progressively responsible work experience in a related functional area.
Knowledge & Skills:
1. Proficiency in using Microsoft Office programmes and other related tools.
2. Previous experience in WFP operational environment in related duties will be desirable.
Languages:
Fluency in both oral and written communication in English and Thai.
How to apply
To be considered, interested candidates are invited to apply via https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=832819&company=C0000168410P .
Only short-listed candidates will be contacted.
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
Request for Disability related Reasonable Accommodations:
WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at [email protected]. Our DEI team is here to ensure your full participation in our recruitment process.
ABOUT WFP
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
WFP’s Regional Bureau for Asia and the Pacific in Bangkok, Thailand oversees operations in 17 country offices including the Pacific, reaching 30 million people with assistance. The portfolio of our work ranges from humanitarian aid in Afghanistan, to school meals in Cambodia and Laos, supporting government, social protection schemes in India and Pakistan, climate change adaptation in Nepal and Sri Lanka, nutrition for mothers in Bangladesh and Timor-Leste, to emergency preparedness in Indonesia and the Pacific.
WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.