Finance Associate

Under the direct supervision of the functional supervisor who reports to the Head of Support Services, the Finance Associate will provide financial and administrative support to the timely processing, recording, monitoring, and maintaining if financial transactions and accounts relating to payments and receipts in accordance with UNOPS’ financial rules, regulations, policies, and processes.

The Finance Associate will undertake the following activities/responsibilities:

Administration of budgets and cost-recovery system

Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:

• Participate in information-gathering for budget preparation
• Extraction of required financial information from UNOPS project agreements and set up of necessary accounts in line with existing UNOPS financial policies and procedures
• Set up of approved budgets in ERP system 
• Monitoring, review and adjustment of Projects’ expenditures/obligations against approved budgets
• Preparation of Projects’ cost sharing portions within the office’s resource mobilisation efforts
• Provision of inputs for delivery forecasting, implementation of cost-saving and reduction strategies in consultation with the office management
• Preparation of project financial reports in donor’s format
• Preparation and processing of budget revisions
• Support Project closure process

Payments and Accounting

Accounting, Payments functions focusing on achievement of the following results:

• Proper control of the supporting documents for payments and financial reports for projects; preparation of all types of vouchers; 
• Pay Cycle and payments execution
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, timely corrective actions on unprocessed requests for payments taken, including those with budget check errors; transactions are correctly recorded and posted;.
• Timely accounts closure
• Timely response to HQ requests to resolve financial data issues.
• Maintenance of the Accounts Receivables for projects and follow-up with partners on contributions, creation of contribution receivables in ERP system 
• Monitor and ensure validity of charges by verifying authorised amounts and ensuring availability of budget and funds
• Review of payment requests for completeness prior to processing, ensuring that documentation needed is complete and that all required procedures are fulfilled to enable the payment.
• Communication with colleagues/clients on areas requiring verification, corrections, additional information
• Entry of transactions and financial data in ERP system.
• Preparation of bank reconciliation report.  Review for discrepancies and action as required. 
• Replenishment of bank accounts
• Timely preparation of monthly cash flow forecast
• Opening/closing/replenishment of petty cash accounts
• Maintain financial filing system ensuring clear and auditable trail on all financial transactions
• Assume Finance profile tasks in ERP

Financial Reporting

• Prepare financial and statistical reports for internal use as required by management
• Prepare financial reports to funding sources and external clients in compliance with established reporting requirements
• Preparation of monthly expenditure schedules
• Support quarterly and year-end closure of accounts

Knowledge building and knowledge sharing

• Organise, facilitate and/or deliver training and learning initiatives for personnel on finance-related topics.
• Provide sound contributions to knowledge networks and communities of practice by synthesising lessons learnt and dissemination of best practices in human resources.
• Contribute feedback, ideas, and internal knowledge about processes and best practices and utilise productively. 
• As Key Business User provides financial management support in the financial management module of ERP system to internal clients.

• Secondary education is required.
• A university degree (preferably in finance, accounting, business administration or related area) is an asset.
• Relevant certification in financial management or accounting a distinct advantage

Work Experience

• Minimum of six years of relevant working experience within the areas of financial management and/or accounting is required. BA degree may substitute for some years of experience.
• Knowledge of ERP software system; knowledge of G-Suite and MS Office and financial management using electronic systems is an asset.
• Experience with international organisations is an asset.

Language Requirements

• Fluency in Serbian and English is required

ALL CANDIDATES ARE REQUESTED TO SUBMIT A CV AND COVER LETTER ALONG WITH THEIR APPLICATION