Finance Associate

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Description

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Under the overall guidance of the Deputy Director of Financial Management  in Headquarters (HQ) and the daily supervision of the Country Representative, the Finance Associate is responsible for the execution of a wide range of financial services and administrative processes in the Country Office (CO), ensuring timeliness, efficiency and transparent use of financial resources and delivery of services in accordance with organizational financial rules, regulations, policies, procedures and approved allocations. The Finance Associate promotes a client-oriented approach consistent with UN Women rules and regulations, standard practices and guidelines. The Finance Associate works in close collaboration with the Programme and Operations Team as well as with the Operations and Programme teams in UN Women Regional Office and HQ for solving complex finance-related issues and information delivery. 

Responsibilities

• Review accounts receivables for UN Women projects and follow-up with project managers and finance section at regional office and/or headquarters on contributions, deposits creation in Quantum and their application to AR pending items;
• Prepare PO and non-PO vouchers for development projects;
• Record and post transactions in Quantum, process payroll, travel claims, MPOs, and other entitlements;
• Monitor the setup of budgets in Quantum to ensure they are in accordance with budgets agreed with donors and are input into Quantum at the detailed Activity ID level;
• Monitor each month over-expenditure of budgets and follow up with Budget Owner;
• Monitor regularly transactions posted to projects ensuring actual expenditure has been recorded against correct budget category and activity, take timely corrective actions as required;
• Monitor proper follow up of advances to implementing partners, review their financial reports together with project managers;
• Monitor the financial status and under the guidance of Country Representative and the RO Finance Specialist implement control mechanisms for management/development projects;
• Monitor and proper follow up of all the financial items in Month-end and Year-end closure instructions status and under the guidance of the RO Finance Specialist, take correction actions as required
• Keep stakeholders and clients informed for timely actions/decisions and review status reports for quality control;
• Provide information inputs to financial reports for Regional Office, HQ Finance and stakeholders;
• Associate revenue and expenditure in commitment control for non-core projects.
• Provide inputs and take necessary actions to facilitate timely financial project closure;
• Support financial donor reporting by providing timely information and taking necessary actions as required by UN Women Virtual Global Service Centre for financial donor reporting.
• Monitor financial exceptions reports for unusual activities or transaction, investigate anomalies and report to the supervisor conclusions and/or present recommendations for actions/decisions;
• Draft reports on financial status, procedures, exchange rates, costs and expenditures;
• Follow-up on audit recommendations to monitor implementation of corrective actions;
• Collect, verify and present information and data for use in the planning of financial resources and the formulation of the Country Office (CO) programme work plans, budgets, proposals on implementation arrangements and execution modalities;
• Provide assistance in Annual Work Plan entry in Results Management System (RMS) as required.
• Provide advice and recommend solutions to a wide range of financial issues;
• Monitor the proper functioning of the financial resources management system for office and programmatic budgets and resources;
• Implement cost saving and reduction strategies.

Education:

• Completion of secondary education is required.
• Specialized national or international certification in accounting and finance is an asset.
• Bachelor’s degree in Finance or Accounting is an asset.
• Successful completion of UN Women Accounting and Finance Test is required as part of the selection process.

Experience:

• At least 6 years of progressively responsible experience in finance.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, experience in handling of web-based management systems is required.
• Experience in the United Nations environment is an asset.
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.

Languages:

• Fluency in English and Spanish is required.
• Working knowledge of French and/or Portuguese is desirable.

Source: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/job/25998

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