Finance Associate

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Description

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• Performs pre and post facto checking/review of documents for compliance with WHO rules and regulations. Reports on findings of transactional compliance on operations in WHO/Europe Region.
• Builds capacity through establishing dialogue and discussing issues that raise concerns with the WHO/Europe country office focal points.
• Supports the Finance Officer to develop a prioritized action plan for the implementation of recommendations. Monitor, follow up on the implementation of recommendations. Supports in preparation of draft consolidated reports on findings and follow ups.
• Provides regular guidance and assistance with operations, management, and reconciliation of WHO/Europe offices imprest accounts. Provides guidance and support on financial operations, including analysis of receipts and payments, verification of bank and cash reconciliations, confirmation that the imprest balances equals the General Ledger balances.
• Supports in review of proposals submitted for supervisors’ approval to ensure compliance with WHO financial rules and regulations.
• Supports in preparation of reports on in-depth capacity assessments of implementing partners (e.g., Ministries of Health, NGOs, or other).
• Supports Finance Officer on post-facto financial spot checks on Direct Financial Cooperation (DFC), Direct Implementation (DI) or Grant Letter of Agreement (GLOA) activities.
• Participates in on-site verification missions to implementing partners and WHO/Europe Country Offices to assess whether funds transferred were used in accordance with contractual requirements and relevant WHO policies and procedures.
• Assists country offices in establishing agreements with third party audit firms and supports CO colleagues by review and feedback on third party audit firms’ deliverables.
• Helps in capacity development activities in WHO/Europe on programme implementation modalities through training sessions, workshops, and presentations.
• Actively participates in financial closure related activities under FCA’s responsibilities, during monthly, yearly and biennial closure.
• Supports implementation of new tools and development of existing tools – Business Management System (BMS), e Workflow, financial dashboard, share point or other – in assigned subject area.
• Provides hands-on support to country offices in the absence of responsible officers or assistants.
• Provides back up for other finance assistants during their absence and perform any other task as assigned by the supervisor.

• Completion of secondary school or equivalent with training in the areas of finance and/or accounting

• At least 8 years of progressively responsible experience in the finance and accounting area of a large organization.

• Demonstrated knowledge of general accounting principles, procedures, practices and information technology for extracting quick and correct information from financial database.
• Strong analytical skills and attention to detail.
• Ability to understand, interpret and apply regulations, rules, policies and procedures to routine and non-routine transactions.
• Demonstrated knowledge of Excel spreadsheets and application of excel skills as applied data generated from an ERP system.
• Ability to identify and manage one’s own emotions, as well as helping others to do the same.

• Expert knowledge of English.

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