Finance Associate

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Description

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Finance Associates, provide support in the areas of (1) General Accounting, (2) Accounts Payable, and (3) Quality Assurance (The area of Quality Assurance focuses on reviews of transaction processing, ensuring compliance with Standard Operating Procedures (SOPs), control analysis and verification procedures).  

These roles coordinate and provide financial support services involving the recording and interpretation of financial information to ensure the efficient functioning of the support services and informed decision-making. Finance Associates are expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems daily. Comprehensive induction and training are offered, ensuring that valuable work experience is gained to enhance your career development.  

KEY ACCOUNTABILITIES

• Liaise with the GPS processing team, to ensure that all financial services are being performed efficiently and in line with the needs of the wider team. 
• Oversee the Case Management Platform, consolidate received payment requests and initiate relevant payment process, to ensure prompt and compliant payments to vendors and staff, in accordance with WFP finance rules and regulations.  
• Ensure all activities are performed accurately, in alignment with internal controls (e.g. policy compliance, verify correctness of payment instructions and bank balance liquidity checking) and report any discrepancies to supervisors. 
• Process payment transactions in the corporate financial management system as part of regularly scheduled activities. This entails consolidating all due payables, reconciling records against the Case Management Platform, ensuring consistency of net liability based on incoming case, and effectively addressing any related concerns or complications. 
• Perform scheduled activities for General Accounting and Accounts Payable, under the guidance of the supervisor,  
• Consolidate and prepare required documentation and submit payment transactions for approval. 
• Monitor downstream process to ensure timely payment transfer; handle bank rejections and similar exceptional cases and update records to accurately reflect their status. 
• Provide feedback to requesting offices on specialized questions. Escalate inquiries requiring more extensive analysis. 
• Bring any discrepancy or inaccuracy related to any financial transaction to the attention of the supervisor and follow up corrective actions. 
• Compile data from the WFP database and systems to assist in generating and analyzing financial reports. Monitor workload trends and provide reports to facilitate informed decision-making. 
• Perform other assigned tasks as required. 

DESIRED EXPERIENCES AND MINIMUM ACADEMIC QUALIFICATIONS 

Education  

• Completion of secondary education (high school diploma) is a minimum requirement. A post-secondary certificate in the related functional area is desirable. 

Experience:  

• Holders of a high school diploma require a minimum of 6 years of relevant work experience in finance and/or in a service center  
• Alternatively, a completed university degree from an accredited institution in finance, project management, business studies (or equivalent qualifications) will be counted as 4 years’ work experience. This should be supplemented with a minimum of 2 years of relevant work experience.    
• Strong focus on accuracy and consistency, with strong analytical, data extraction, reporting skills, and logical thinking. 
• A working knowledge of ERP systems and preferably SAP Software is desirable. 
• Ability to build relationships with a variety of individuals across teams.  
• Ability to work effectively with others in a multicultural, multi-ethnic environment with sensitivity and respect for diversity and inclusion.  
• Working knowledge of the Microsoft Suite of Products (MS Word, MS Excel, and MS PowerPoint). 
• Proven ability to deal with confidential and sensitive communication and information 

Language requirements: 

• Fluency in both oral and written communication in English language (Level C) and in the duty station’s language. 
• Knowledge of a second UN language is desirable (a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or Portuguese. 

Source: https://career5.successfactors.eu//career?career_ns=job_listing&company=C0000168410P&navBarLevel=JOB_SEARCH&rcm_site_locale=en_GB&career_job_req_id=832060

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