Finance Associate (GF)

Besides the Global Fund’s TB grant, UNDP country office implements financing agreements funded by MoH aiming at procurement of quality-assured health products (reagents, commodities, medicines, medical equipment) for the needs of national programmes for infectious diseases control. The projects funded by the Global Fund and by the MoH are thematically combined and contribute to implementation of the plan for sustainability and transition of the National TB Programme to full domestic funding by 2024. Under the supervision of the Project Manager, the Finance Associate will provide technical support on the financial management for UNDP’s PR role in accordance with UNDP rules, policies and procedures and corporate agreements with the GF, and working in close coordination with national stakeholders, the GF (including Local Fund Agent), CCM and technical and UN partners.

• Support the Project Manager on the planning, coordination and revision of the work plan and budget for UNDP’s PR role including SR’s budgets across all functional areas in accordance with UNDP rules, policies and procedures and corporate agreements with the GF;
• Ensure full compliance of financial activities, financial recording/reporting system and audit follow-up with UN/UNDP rules, regulations, policies and strategies;
• Assist under the Project Manager’s guidance, the audits by the Office of Audit and Investigations and audits of SRs in line with UNDP rules, regulations, policies and procedures and the corporate agreements with the GF and support the timely implementation of audit recommendations and findings as they relate to financial, asset and SR management;
• Assist the Project Manager in the implementation and update of the risk mitigation matrix in relation to assets and financial management which reflects the country’s context for implementation, including contingency plans;
• Assist the Project Manager with preparation of variance analysis, the annual progress report and disbursement request, reporting to national partners and CCM, assist with preparation of reprogramming requests;
• Maintenance of asset register and verification of assets;
• Develop and maintain a document management system (physical and electronic) for the Principal Recipient and Sub-recipient records;
• Verification of SRs’ financial reports and supporting documents, reconciliation against bank statements.
• Assist the Sub-recipients in the development and update of the risk mitigation matrix in relation to assets and financial management which reflects the country’s context for implementation, including contingency plans;
• Prepare cost estimates and financial forecasts for different activities according to the needs of programme management;
• Implement an effective internal control, proper design and functioning of the financial resources management system;
• Ensure knowledge generation through identification, documentation and dissemination of achievements, best practices and lessons learned directly linked to the Grant finance management;
• Ensures effective engagement with national stakeholders and knowledge transfer;
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization..
• Ensures the projects are registered/re-registered by the Ministry of Finance and Economy in accordance with the local legislation.

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination:  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

• Financial planning and budgeting 
  • Ability to create and manage processes to achieve UNDP’s long and short-term financial goals, including through planning, budgeting, forecasting, analyzing and reporting.
• Management and cost accounting 
  • Ability to produce periodic qualitative and quantitative performance reports to facilitate effective decision making and performance monitoring.
  • Ability to use a range of costing techniques and analyze cost related data to provide quantitative information to the users of reports.
• Financial risk management 
  • Ensures financial resilience through proactive assessment of risk, implementation of controls and taking mitigating action. Understands risk and reward in relation to collaborative and commercial projects.
  • Ensures a culture of positive risk management
• Investment management 
  • Ability to manage organization’s assets such as equity, bonds, cash, etc. according to the investment guidelines.
• Communication
  • Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
  • Ability to manage communications internally and externally, through media, social media and other appropriate channels
• Knowledge generation
  • Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need