Finance Associate Malawi

The Finance Associate will provide financial, accounting, payment requests, invoice clearance/reconciliation with vendors/suppliers and related services. The Finance Associate will also prepare monthly expense reports, staff compensation payments, preparing bank online payments, updating financial records, banking, processing of VAT claims, and maintaining filing systems as directed to the supervisor.

ESSENTIAL JOB FUNCTIONS: DUTIES AND RESPONSIBILITIES

Maintain all office and project financial accounts documentation in both electronic and hard copy format. This includes accounts payable, checking accounts, consultant contracts, travel expenses, and all subproject contracts and payment. Preparing of With-Holding Tax Certificates for vendors/suppliers for all WHT deducted from payments. Providing proof of payments to Program or Administrative Staff for all the country office payments Review Project staff reconciliations for workshops and travel. Maintain financial files of all FHI360 Country office projects for future records and audits. Support the Finance & Grants Officer with financial reviews for implementing partners / subcontractors. Scan and upload payment vouchers on FHI360 share-point on weekly basis. Review monthly vehicle fuel analysis reports for correctness and completeness of distance covered and fuel consumption. Process VAT claims for submission to MRA. Provide financial and administrative support to program staff during program functions and activities. Any other tasks assigned from time to time by the supervisor.

MINIMUM REQUIREMENTS STANDARDS:

Diploma in Accountancy from recognized institute Minimum of two years’ experience in accounting field with an international NGO. Good working knowledge of Microsoft Excel plus accounting software Fluency in spoken and written English. Ability to work well with others, including project staff, government counterparts, implementing agencies and vendors.

Specific Knowledge Requirements:

Knowledge of and experience in accounts payable and receivable accounting systems Knowledge of and experience in contracts and grants management Knowledge and experience in VAT claiming Hands-on experience with Accounting Computer Packages Experience with donor-funded projects, USAID preferred. Ability to manage and work independently and efficiently Ability to travel as required

SUPERVISORY RESPONSIBILITIES:

N/A

WORKING CONDITIONS AND TRAVEL:

• Ability to travel up to 30% of the time domestically.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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