Finance & Budget Officer

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Description

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Under the guidance and supervision of the Country Programme Manager the Finance and Budget Officer is responsible for effective delivery of financial services, transparent utilization of financial resources, and management of the Country Office (CO) Administration and Finance Unit. The Financial and Budget Officer analyzes and interprets financial rules and regulations and provides solutions to a wide spectrum of complex financial issues. He/she promotes a collaborative, client-oriented approach consistent with UNEP rules and regulations.

The Finance and Budget Officer manages the CO Administration and Finance Unit and supervises and leads the unit’s personnel as relevant, including operations and logistics support services. The Officer works in close collaboration with the Programme team in the CO, UNEP HQs and Disasters and Conflicts Branch personnel, as well as Government officials to ensure successful CO financial performance.

UNEP adopts a programmatic and portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNEP personnel is expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Duties and Responsibilities:

Programme Plan:

• Reviews, analyses and finalizes cost estimates and budget proposals, in terms of staff and non-staff requirements from (a) main office and in the field, including programmatic aspects; ensure compliance with the programme plan.
• Provides detailed input with respect to resource requirements for budget submissions.
• Reviews, analyzes and finalizes program budget/financial implications for the UNEP Haiti office in light of the Integrated Resilient Landscape Approach (APRI).
• Provides substantive support to the Ministry of the Environment and program implementing partners for their budget review; assists in securing approval from the Crisis Management Branch Office in Geneva. 

Budget Administration: 

• Initiate request for redeployment of funds when necessary, ensuring appropriate expenditures.
• Manages and monitors budget implementation and recommends reallocation of funds as necessary.
• Monitors expenditures to ensure that they remain within authorized levels.
• Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Prepares budget performance submissions.
• Reviews and finalizes budget performance reports, analyzing variances between approved budgets and actual expenditures

Finance:

• Manages a complete financial operation, encompassing a wide variety of funding sources, a large volume of transactions, and extensive dispersed activities.
• Approves/Confirms that proposed obligations or expenditure for services, facilities supplies and equipment expenses, as well as those pertaining to personnel, are in accordance with the Financial Regulations and Rules of the UN, relevant appropriations and staffing tables and corresponding approved allotments/appropriations.
• Analyses accounts, reviews/prepares regular financial reports. Proposes/implements solutions with respect to problem transactions and irregularities.
• Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
• Prepares or consolidates financial statements for inclusion in the UN Financial Statements to be audited.  Responds to internal/external audit observations.  
• Produces major/complex financial reports for management including trend and forecast analysis.
• Takes initiative to improve accounting processes and approaches.
• Provides data for the preparation of year-end performance reports.
• Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Coordinates with other UN Entities on special Finance projects (OMT finance group, BOS etc).
• Guides, trains and supervises staff in the function.

General:

• Provides advice and guidance, including training, to relevant staff on budgetary and financial policies and procedures.
• Participates in operations management groups meetings and/or technical survey missions on matters related to resource requirements, programming, financial and budgetary issues.
• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to finance and budget, ensuring compliance with governmental recommendations and decisions as well as with United Nations policies and procedures.
• Drafts reports for governmental bodies and for management on financial and budgetary issues, and correspondence
• Undertakes research and analysis of financial and budgetary policies and procedures, makes recommendations for changes and/or modifications.
• Ensures the integrity of financial and management systems and the controls that underpin them.
• May plan, organize, manage and supervise the work of the Unit/Section assigned.
• Act as focal point for Operation Management Team (OMT).
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
• Supervisory/Managerial Responsibilities: Supervise personnel in the Administration and Finance Unit as relevant

Required Skills and Experience: 

Education:

• Applicants with a Master’s degree (or equivalent) in business administration, finance, accounting or related field of study are not required to have professional work experience. Applicants with a Bachelor’s degree (or equivalent) in these fields with a minimum two (2) years of relevant professional experience is required.
• Certification as a Certified Public Accountant (CPA), Chartered Accountant (CA) or equivalent is desirable.

Experience:

• Applicants with Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience. Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience in providing financial management services, and/or managing staff and operational systems
• A minimum of two (2) years of progressively responsible professional experience in accounting, finance, budget and administration is required.
• Experience in applying accounting standards (such as IFRS or IPSAS) and progressive experience preparing financial statements is required.
• Experience working with financial systems or financial modules/functions of Enterprise Resource Planning (ERP) systems such as UMOJA, SAP, Oracle or similar is required.
• Experience analyzing audit observations and coordinating audit responses is desirable.
• Experience supporting and accounting for Property Plant and Equipment, Intangibles, Self-Constructed Assets and Inventory is desirable.
• Knowledge of project prioritization processes that seek to maximize benefit with limited resource allocation.
• Two years or more of experience in data analytics or related area is desirable.

Languages:

• Fluency in French and English is required.
• Fluency in Haitian Kreol  is required.
• Knowledge of another UN language is desirable

Source: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/23220

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