Finance Coordinator

Job Overview: 

The Finance Coordinator manages the budget and cost allocation of the Office of Refugee Resettlement’s (ORR’s) Matching Grant program, an economic self-sufficiency program for newly arrived refugees and other ORR-eligible populations, which includes case management, employment services, and direct financial assistance to participants. This role involves working closely with local IRC offices and coordinating with local finance teams under the guidance of the Deputy Director of Resettlement Budget to ensure allowable costs are charged on the federal award, including both administrative and direct assistance, as well as tracking private contributions toward the required federal match. Responsibilities include running BvA (Budget vs. Actual) reports, monitoring expenditure trends, developing matrices to flag inconsistencies, and following through to ensure any inconsistencies are corrected on time. Additionally, the Finance Coordinator will develop new budgets, revise existing ones, and update budget narratives. The position will report to the Deputy Director of Resettlement Budget.

Major Responsibilities 

• Closely monitor expenditure trends and work with relevant parties to have corrections posted on time.
• Update BvA (Budget vs. Actuals) reports frequently and flag variations.
• Enhance and further develop the BvA tool to meet the needs of the grant.
• Process donor funding obligations and update the system to reflect revised allocations.
• Conduct regular BvA meetings with local office staff to ensure relevant stakeholders are informed of their budget standing.
• Develop new local office budgets and revise existing budgets including budget narratives.
• Ensure the most updated budget details are registered in IRC’s shared systems.
• Where needed, compile and finalize corrections for the HQ cost centers.
• Other ad hoc projects and responsibilities as assigned by the Deputy Director Resettlement Budget

Key Working Relationships: 

Position Reports to:  Deputy Director Resettlement Budget
Position directly supervises:  n/a

Other Internal and/or external contacts:

Internal: Resettlement team including the Matching Grant program officers; RAI HQ colleagues; RAI US field colleagues. HQ and Field Finance teams

External:  Matching Grant new and existing partners

Job Requirements

• Bachelor’s degree in business, finance, accounting, or economics; advanced degree and/or relevant certifications are preferred.
• 2-3+ years of relevant experience in managing budgets and spending in refugee resettlement field preferred; demonstrated in-depth knowledge of the US resettlement program.
• Experience in financial management of federal awards, as they relate to CFR 200, would be a major plus point.
• Advanced computer skills: Advanced knowledge of all MS Office applications (especially MS Excel and MS PowerPoint); experience with cloud-based planning tools, PowerBi and ERP (e.g. Microsoft Dynamics) systems is desirable.
• Excellent written and oral communication skills, and excellent presentation skills: the ability to communicate effectively with colleagues and partners.
• Multi-cultural sensitivity and ability to work as a member of a team.
• Strong organizational skills with the ability to juggle multiple tasks, set priorities, effectively manage time, and meet deadlines; exceptional attention to detail.
• The ability to be flexible and work well under pressure in a fast-paced team environment; aptitude for ongoing learning and adjusting to frequent changes in processes.

Working Environment:  

• Standard office work environment, and eligible for remote work

Compensation: Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget.  Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: The IRC offers a comprehensive and highly competitive set of benefits. All US employees are eligible for sick time, a 403b retirement savings plans: up to 4.5% immediately vested matching contribution, plus an 3-7% additional IRC contribution, and an Employee Assistance Program which is available to our staff and their families to support in times of crisis and mental health struggles.

In addition, full-time employees are eligible for 10 US paid holidays, 20-25 paid time off days, disability & life insurance, medical, dental, and vision insurance (employee contribution starting at $135, $7, and $5 per month respectively) and FSA for healthcare, childcare, and commuter costs. Part-time employees are eligible for a proportionate amount of paid time off. These additional benefits apply to employees who work at least 6 months within a 12 month time period.