Finance Coordinator

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Description

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• Support in collecting budgeting information from HR, SC and IT and Admin Department and update the unit price information in Share point folder, and maintain oversight of regular operational costs.
• Support in budget development process, using DRC’s internal budgeting template, including development of BOQs for specific activities and respond to budget-related questions
• Convert internal budget template into relevant donor templates

• Review all financial transaction in DRC’s Dynamic system to ensure that costs are correctly coded.
• Flag any mistakes with relevant budget holders and once approved, re-book on monthly basis, ensuring that these are done on time.
• Support program teams with provision of budget codes, while checking expenditures against available budgets,

• Preparation of monthly expenditure statement
• Support the production of monthly budget versus actual reports in timely manner
• Prepare accurate financial reports for internal review and submission to programmes team, regional office and/or head quarters on a timely basis and follow up on questions raised.
• Ensure the expenditure in donor financial reports matches DYN records, and ensure that all transactions included in donor reports are accurate and in line with donor rules.

• Support accurate and timely filing of financial documents
• Support in updating expense forecasts in DRC Dynamics for new contracts and maintain updated budget ledger on the system
• Participate in BFU review meetings with Budget Holder, grant staff and other relevant staff, and follow up on agreed action points arising from the meeting.
• Review partner expenses with budget holder (program accuracy) and awards (eligibility of expenses) and work with accounting department for posting in to DYN.
• Prepare partner Advance liquidation statements through proper follow up of Advance and liquidation reports of partners.
• Facilitate partner advance and reimbursement requests
• Participate in project kick off and close out workshops and support the proper close of the grant per the close out check lists.
• Train and support FO finance staff in the DRC Finance System, how to review TDL, BFU and other areas of budgeting and reporting
• Regularly visit area offices, providing technical support, training and spot checks of financial transactions to ensure compliance with DRC financial rules and regulations.
• Follow up in clearance of commitments and pending transactions
• Perform other ad-hoc tasks as required by immediate supervisor.  

• 5 yrs. work experience in finance and/or grants, in particular with budgeting and reporting
• B.A Degree Accounting from recognized university or college
• Strong analytical skills and ability to transform complex spread sheets into meaningful narrative reports
• Experience with data analysis and preparing and addressing variances between actual and budgeted expenditure
• Proficient in MS Office applications, especially Excel
• Experience with online financial management software – experience working with Dynamics a strong asset
• Strong attention to detail, with experience reviewing transaction lists
• Excellent interpersonal, communication and presentation skills;
• Fluent in written and spoken English.
• An energetic, flexible and proactive approach with the ability to work independently and cooperatively within a team setting
• In depth knowledge of donor regulations, especially of donors such as BHA, EU, ECHO, UN, DANIDA, FCDO and other donors
• Ability to manage a complex and varied workload; to work effectively under pressure; and to organize and priorities work to ensure deadlines are met
• Willingness to travel, as role will require regular visits to DRC Area Offices
• Commitment to DRC values

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