Finance Coordinator

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.

• Responsible for sponsored research proposal preparation for the department. Work directly with Faculty, providing assistance with preparing research proposals, including preparing budgets, other cost/price information, and non-technical documents (current/pending, formatting resumes, etc.);
• Ensure all budgets contain accurate information (salary, fringe, tuition remission, f&a rates, etc.);
• Ensure compliance with sponsor and University regulations/policies. Ensure all internal and sponsor deadlines are met;
• Responsible for post award management to include accounting, analysis, reporting and close out of departmental accounts. Reconcile sponsored and non-sponsored accounts, including reviewing expenditures to ensure they are in line with sponsor and UMCP polices, all documentation related to expenditure is easily available and accurate, preparing financial reports and projections for expenditures/burn rates, and review revenues for accounts. Enter encumbrances in BA4 and transfer expenditures/funds as required on accounts;
• Collect and provide financial information to be included in sponsor reports (i.e. monthly/quarterly financial reports and supporting documentation for invoices);
• Complete award close out procedures, including a reconciliation of the final balance, conducting a final review of account documentation and verifying that equipment inventory is complete and reports are filed with the appropriate campus offices and/or the sponsor(s);
• Request and monitor sub-contracts, from tracking rates of spending on purchase orders to requesting submission of deliverables. Request additional accounts for tracking purposes as needed;
• Meet with investigators and administrators to review and discuss accounts and develop plans for spending;
• Monitor and track Cost Share accounting on sponsored projects, and prepare required reports for Sponsors. Transfer expenditure and department contributions to cost share accounts;
• Review and approve of subcontract and vendor invoices;
• Serve as liaison to University business offices and sponsor personnel regarding account expenses, and resolve any questions or issues that arise;
• Process day-to-day requests and inquiries related to account management.

Exempt Benefits Summary

• Bachelor’s degree.

Experience:

• A minimum of 3 or more years total work experience.
• A minimum of 2 years of experience conducting pre-award activities (budget preparation, forecasting, gathering proposal information, reviewing requests for proposals (RFPs),reviewing proposals for completeness, etc.).
• A minimum of 3 years experience conducting pre-and post-award financial management activities on sponsored research contracts and grants.

Knowledge, Skills, and Abilities:

• Proficient in Microsoft Excel and Word;
• Demonstrated attention to detail, ability to work independently and to be able to multitask in a challenging, fast-paced department to meet deadlines and faculty requests;
• Demonstrated analytical and problem-solving skills.

• Thorough understanding of federal grant regulations such as the OMB Circulars and Uniform Guidance with the ability to apply that knowledge to job duties;
• Familiarity with UMD systems – COEUS/Kuali Research (KR), PHR, BA3/BA4, Workday, and/or KFS;
• Professional experience in the areas of travel, personnel, and purchasing at an education or government institution/agency.

• Sedentary work.
• Consistently operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Capable of exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
• Substantial repetitive movements (motions) of the wrists, hands, and/or fingers from computer entry work.
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
• Must be able to traverse the campus to attend meetings and drop off or pick up items from other entities on and off campus.
• Frequently communicates with faculty, staff and students who have inquiries at the front office desk. Must be able to exchange accurate information in these situations.
• Occasional travel required for conferences, events, and meetings.