Finance Coordinator – Reporting

About Bahar:

Bahar Organization is an independent non-profit and non-governmental organization that provides humanitarian aid to vulnerable people without any discrimination in all its forms. BO is operating to respond to the needs and basic requirements of the humanitarian crisis in Syria in the middle of the affected communities caused by the conflict the basic principles of BO’s activities are to enhance the basic living standards of the affected population by delivering humanitarian aid based on the needs.

Purpose of Position:

This position required a solid previous experience in finance management and reporting and within the humanitarian sector and/or international organization, while also requesting a solid understanding of the different procedures and policies in place. This position also requires full professional proficiency in English languages.

Candidate should be familiar with audits, internal controls, budget preparations and interested in managing accounting activities, including bank reconciliations, accounts payable, and accounts receivable. He/she should also have excellent organizational skills and be able to handle time-sensitive tasks. Ultimately, he/she will manage Bihar’s financial transactions and procedures.

Job Duties and Responsibilities:

The main responsibilities and tasks of the FC are the following:

Management & Coordination:

• Ensure regular communication with programs to discuss the projects status, issue and grants health such as questioned cost)
• To ensure the efficient of includes daily supervision of projects tasks, follow-up of the targets defined.
• To contribute as much as possible to an efficient communication and relevant sharing of information with our HQ, Field Offices, and our different donor regarding to any financial point, including potential financial issues, for the coming audits, financial reports, and financial risks.
• To guarantee the follow-up in terms of any payment, reimbursement or report to be done at the HQ level.
• To work efficiently and in good collaboration with the other department, especially in terms of information-sharing with the Human Resources Department and the Supply Chain Department.

Finance (Accounting & Reporting)

• To ensure an efficient and strong budget follow-up and cost control (including timely closure of the monthly accounting, achievement of the shared costs rules, and timely booking of reconciliations).
• To reinforce the financial rules and regulations in BAHAR Org, including the quality and compliance standards of the financial supporting documentation attached to every voucher;
• To consolidate the financial information about the ongoing projects for each field Office covered by BAHAR to ensure their good financial performance and to cross-check regularly the BFUs of the Projects.
• Perform the monthly financial reports of donors. And manage the relations related to finance issue with donor’s team.
• Track and pay attention to BVS implementing burn rates and solve and deviations in coordinating with program team
• Be aware on all procedures related to managing the project financially in accordance with donor’s policies, procedures and terms.
• To ensure the follow-up of BAHAR bank accounts and the liquidity situation, including submitting the Bank Transfer Requests.
• To contribute to elaborating the budgets in the project proposals.
• To review the budgets for the project proposals developed by the program team.
• To monitor the financial management of project by following up on the budget consumption and by controlling the funding coverage and costs engaged while regularly updating the Master Budget.

Audit & Compliance:

• Ensure Improve donor compliance.
• Ensure regular update and follow up on finance matters outlined in Risk Register
• To take the lead in case of any financial audit of a projects
• To check and monitor the full compliance of the financial documents for expenses, considering the internal requirements of BAHAR and the external requirements in terms of compliance (donors and potential legal obligations in the relevant country).
• To identify potential financial risks of projects.

ERP System and (Quick Books)

• To ensure efficient support for each HQ & field Office in implementing the Quick Books system for the Finance Track.
• To check that the financial procedures on the Quick Books system are well-respected in HQ & each Field Office and to provide regularly reliable data about the use of BAHAR Org.

Capacity-Building

• To contribute to the capacity-building of the Finance staff members in the HQ & Field Offices.
• To advise on and promote understanding and application of BAHAR policies, procedures, and principles.
• Performs any other tasks as requested by the Compliance & Internal controls Dep, Finance Coordinator, or Finance Manager

Academic Qualification/s and Professional Experience:

• University or Institute Degree in Economics – Accountancy or relevant education.

• Training courses in Budgeting, Financial Risk Resolution, and External and Internal Audit.

• At least 4 years of relevant experience (preferably in Humanitarian aid projects and complicated contexts).

• Proven operational management experience and capability.

• Significant experience in grant management and understanding of institutional fund-raising.

• Proven significant project financial management experience.

• Excellent communication, interpersonal and influencing skills with a well-developed ability to motivate and persuade at high levels.

• Proficiency (written and spoken) in English is required and Arabic is preferable

• Solid organizational skills including attention to detail and multitasking skills.

• Excellent Computer Skills (MS Office, Internet) and an advanced proficiency in Excel are required.

  Work Environment and Conditions:

• Willingness to work in a location different from what stated in the contract.

• Willingness to work for extra hours as necessary.

• Ability to work independently, under pressure

Safeguarding & Ethics:

Bahar is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants, or others, are treated with respect and dignity. We are committed to the core principles regarding the prevention of sexual exploitation and abuse laid out by the UN Secretary-General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves professionally, respect local laws and customs, and adhere to the Bahar Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.