Finance Data Assistant

Position Purpose

• Under the guidance and supervision of the Finance Analyst, the Finance Data Assistant supports the provision of financial services ensuring high quality, accuracy, and consistency of work. The Finance Data Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.
• The Finance Data Assistant works in close collaboration with the Operations and Programme staff in the country office and with UNDP HQ and GSSC staff to exchange information and ensure consistent service delivery.
• UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Duties and Responsibilities

• Provide accounting and administrative support.
• Assist in ensuring proper control of the supporting documents for payment invoices and proper document management including systematic archiving.
• Assist in preparing financial reports for projects.
• Process payments and financial documentation (invoices, supporting documents, telephone invoices, etc.)
• Maintain proper filing system for financial records and documents.
• Maintain internal expenditures control system, which ensures invoices processed are matched and completed, transactions are correctly recorded and posted in ERP, and travel claims and other entitlements are duly processed.
• Proper receipt of goods and services and establishment of accruals if delegated to the S/M
• Provide information for reports on financial status, procedures, exchange rates, costs, and expenditures (including MIP) and potential funding problems.
• Extract, input, copy and file data from various sources.
• Follow-up with UN agencies for information, supporting documents relating to disbursement payments.
• Prepare routine correspondence, faxes, memoranda, and reports in accordance with the Country Office (CO) standard operating procedures.
• Timely cost recovery for provided services.
• Support knowledge building and knowledge sharing in the CO.
• Participate in the training for the operations/ projects staff on finance.
• Provide contributions to knowledge networks and communities of practice.

Support the implementation of operational strategies and procedures, focusing on achievement of the following results:

• Full compliance of operational activities with UN/UNDP rules, regulations, policies and strategies.
• Support for and inputs to the CO business processes mapping and implementation of the internal standard operating procedures (SOPs).
• Support timely case submission to GSSC as needed, and proactively follow-up for timely case completion.
• Provision of inputs to preparation of operational team results-oriented workplans.
• Contribute to UNDP being a partner of choice for operational backbone services in the UN system, and to the development of strong client relationships with UN agencies to which we provide Agency services.

Required Skills and Experience

Education:

• Secondary education with specialized certification in Accounting and/or Finance. A university degree in Finance or Accounting, Business Administration, Management or other relevant field is desirable. Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.

Experience:

• Minimum 4 years (with high school diploma) or 1 year (with bachelor’s degree) of relevant finance and accounting experience at the national level is required.
• Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheets and web-based management systems such as ERP financials and database packages.
• Knowledge of IPSAS and/or IFRS is desired.
• Familiarity with financial management in the UN system or UNDP is an advantage.
• Experience in an international organization or within the United Nations system is desirable.
• Experience in working with an ERP system is desirable.

Language Requirements

• Fluency in English and Russian required.
• Kyrgyz language is a strong advantage. Fluency in other UN languages is also beneficial.

Source: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/22606