Finance, HR & Administration Coordinator

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Description

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• Provide monthly/quarterly financial indicators and reports and support and ensure regular follow up on finance, budget and spending in line with DRC Policy and procedures. DRC uses a MS Dynamics ERP System for all transactions.  
• Provide technical assistance to DRC HQ Finance Department to ensure awareness of and compliance with financial donor requirements (German donors only).

• Post and pay staff salaries, expenses, purchase invoices, office costs etc. in MS Dynamics
• Ensure sufficient documentation for accounting & audit purposes
• Monthly reconciliation of Bank, Credit Card and Petty Cash
• Prepare and provide supporting documents for donor-required audits.
• With DRC HQ, Supply Chain and HR, ensure compliance with GDPR & German Data Protection regulations

• Ensure timely updating and renewal of organisation registration certificates
• Support the Representative on the running of DRC Germany formal organisation in accordance with German non-profit organisational regulations
• Handle contractual matters regarding renting of office space, maintenance, and supplies as required and as DRC Germany develops
• In coordination with DRC HQ Finance Department submit the annual tax declarations for the German office.
• In coordination with the Representative, draft official letters to German authorities and translate documents as needed.
• Provide support to coordination of meetings and events.

• Work closely with payroll provider and liaise with German tax and social security authorities
• Advise and assist the Representative in Human Resources matters and recruitment and ensure that the Representation complies with all relevant DRC HR policies and German regulations.
• Act as focal point for Code of Conduct of the Representation in Germany.
• Support implementation of compensation, benefits & HR Policies. Develop Staff Human Resources Handbooks for DRC Germany as necessary
• Work closely with DRC HQ to share information and provide support as required and ensure compliance with German Legislation and HR regulations.

• Budget control, planning and reporting:
• Develop and ensure the implementation of shared cost tools
• Liaise with Program Managers on regular budget monitoring
• Prepare and use budget control tools for regular budget follow up
• Prepare and assist in issuing donor reports
• Support the development of new proposals with financial information for budgeting

• To be successful in this role we expect you to be experienced within Finance & Accounting and/or HR & Administration coordination, and to be flexible, open and solution oriented. The Duty Station is Berlin, and you will report to the DRC Representative in Germany
• All employees should master DRC’s core competencies: Communicating, Taking the lead, Collaborating, striving for excellence and demonstrating integrity. 

• University degree in Accounting, Business Administration, HR Management, or equivalent
• Professional work experience of minimum 5 years within support functions in international humanitarian/development work 
• Knowledge of German requirements for gGmbH structure
• Knowledge of German HR and tax related regulations
• Knowledge of the German government landscape
• Professional proficiency in German and English, and ability to live and work in Berlin

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