Finance & HR Administrator

The Friedrich Naumann Foundation for Freedom offers political education programmes in Germany and in over 60 countries worldwide. The European Regional Office, with the FNF Europe project, is located in Brussels. FNF Europe is the innovation platform for a liberal Europe.

We are looking for a motivated and talented individual to strengthen our 11-member team in Brussels as soon as possible as
 

Finance & HR Administrator (m/f/d)

(Full-time – 38 hours/week)

 

 

Your core activity will be the largely independent processing of financial and human resources administrative procedures in our Foundation’s Brussels office.

 

Responsibilities

 

• Advising the FNF Europe team and project partners on financial matters in accordance with the funding guidelines of German donors and internal foundation regulations.
• Preparation of rough and detailed budget planning and supplementary contributions to annual financial statements.
• Verification of all expenses for compliance with funding guidelines and payment of invoices via online banking.
• Cash management and creation/monitoring of online inventory directories and permanent files.
• Settlement of all expenses via the online booking system BC17, including document preparation and digitalization.
• Ensuring the completeness and up-to-dateness of project files based on applicable retention periods.
• Evaluation of internal and external audit reports and monitoring of compliance with established annual deadlines.
• Personnel administration in cooperation with our social secretariat.

 

Requirements

 

• You possess proven knowledge in the financial and human resources administrative field.
• You have experience in managing public funds; experience with German public funds is an advantage.
• You have a strong affinity for accounting software programmes.
• You are proficient in common MS Office applications, especially Excel.
• You have C1 level English skills; good German skills are an advantage. French or Dutch skills will also be helpful in your area of responsibility with us.
• Proactivity, reliability, and conscientiousness are your strengths.

 

What we offer

 

• You will become part of a globally active foundation at an exciting location with a highly motivated and creative team that collectively embraces a culture of appreciation.
• You will receive an annual special payment in addition to your annual gross salary, as well as meal vouchers.
• We will equip you with modern IT (laptop/company phone).
• Enjoy 30 vacation days for a balanced work-life balance.
• We offer needs-based internal and external training opportunities and a comprehensive and structured onboarding process, including a hospitation in the responsible department for a personal get-to-know-you with your colleagues.
• You have the opportunity to participate in the educational events of the Friedrich Naumann Foundation for free whenever you like and it fits your schedule.
• We are interested in a long-term collaboration and would like to offer you a secure job in our Brussels office, which exists since 1985.

 

Are you keen to support our highly motivated and creative team with your talent for numbers with advice and practical help?
Then please send your Application by email, stating your salary expectations and availability, by August 6, 2025, to Mrs. Ute Entrup / Office Manager FNF Europe via ute.entrup@freiheit.org with a convincing cover letter and CV.

 

Please note that the Foundation’s employment contracts in international project work are initially fixed-term, but we are interested in long-term cooperation. Employment for this position is based on a Belgian employment contract.

 

Are you looking for a varied role in a diverse and dynamic foundation?

 

Find more information about our work at:

https://www.freiheit.org/european-union