Finance, HR, and Admin Officer

Overall job purposes

In his/her capacity as representative Tdh, the Admin Officer is responsible to organize Finance and HR administrative activities for the base of Baghdad and provide support where needed.

S/he supports HR & Finance teams in implementing the admin procedures respecting Tdh mandate and commitments and international standards.

Finance activities

• Monthly closing for Baghdad office.
• Record all payments.
• Monthly budget follow up and updates (FMT and BFUs)
• Pay all the payments
• Manage the advances for national staffs * operational or salary advance .
• Pay salaries for National staffs
• Ensure & monitor financial archives

HR activities

• Prepare salary, pay slip and timesheet for Baghdad staff.
• Lead as HR part on recruitment in Baghdad.
• Timesheet/Leave management of national staff
• Archiving of HR files in Baghdad based on the archiving guidelines

Lead on HR administrative tasks including supervising of cleaners and cook

Main responsibilities:

Finance/Admin:

• Ensure the spread, adherence and monitoring of Tdh’s procedures in the area of the financial management.
• In charge of capital accountancy (digital and paper)
• Assure the monthly closure of capital accountancy
• Responsible for the monthly bank and cash books reconciliation
• Check monthly the proper filing/stamping of the accountancy documents
• Verify that all the supporting documentation is correctly filled and eligible for Tdh standards.
• In collaboration with the budget holders and field coordinator, conduct monthly update on FMT and BFUs.
• Responsible Ensures the respect of accountancy deadlines.

Human Resources:

• Payroll preparation and validation at base level
• Prepare monthly calculations for the social insurance and income tax.
• Conduct monthly visits to social security department and taxes office to process Tdh staff payment in Baghdad.
• Preparation and dissemination of pay slips for Baghdad staff
• Timely update of all HR information in the database to ensure correct calculation of payroll, such as contract amendments, annual leave forms, staff timesheets etc
• Provide support with recruitment in Baghdad office including applications screening, shortlist, candidate’s invitations to written test/Interview, sending for reference check and creating job offers.
• Contract management of all national staff in Baghdad by ensuring all the staff are covered with valid contracts during their employment with Tdh.
• Achieving HR files in Baghdad according to achieving policy and procedure.
• Ensuring personal files are well maintained in Baghdad office as per the SoPs.

Administrative support:

• Assist the Field Coordinator with briefings to Baghdad visitors
• When necessary assist the logistics team in booking conference rooms for workshops and other activities of staff
• Filing and archiving of staff attendance sheets and ensure compliance with staff timesheets and allocation per budget line.

Reporting

• Regularly exchange information with his/her manager
• Liaise with Logistics team on purchase files payments and documentation.

Salary:

 Gross Salary: 1904

note : this gross salary before Social Security and income tax deduction .

Others:

Accepts new responsibilities as and when those are assigned by the line manager/s.

Values:

The post holder is polite, respectful, honest, punctual (and respects deadlines), creative, pacifist, proactive, committed and – during office hours – non-political. S/he is in constant exchange with colleagues and supervisors, communicates problems and enriches discussions. S/he treats people of different religion, age, sex, and economic status appropriate and equally and actively ensures their wellbeing and raises his/her voice when required. S/he is willing to improve own capacities and is open for all topics Tdh is working on to actively contribute to a comprehensive programme implementation.

S/he uses Tdh equipment, vehicles and premises, internet and electricity economically and responsibly. S/he positively represents Tdh to beneficiaries, stake holders and the general public.

Tdh Regulations and Policies

The post holder abides by all internal rules, regulations and policies.

Qualifications Requested

• Minimum of two years of professional experience in a similar position
• Diploma or degree in management, business administration and/or Human Resources.
• Fluency in Arabic is essential. Fluency in English is mandatory.
• Able to work in unstable, uncertain or potentially dangerous environments, independently and in a team.
• Excellent interpersonal communication skills.
• Strong cross-cultural communication and resilience skills.
• Strong sense of confidentiality and adoptability for a healthy work environment
• Able to establish and maintain effective working relations with people of different cultural backgrounds.
• Computer knowledge of MS Office Word and Excel is essential

If you are interested in apply on this position , please submit your application through the following link:

Tdh-Swiss – Finance, HR, and Admin Officer – Terre des hommes Iraq – Hiring