To support the Finance Admin Department on the day to day running of all financial, administration and human resources of the ARD .
Specific duties are:
Finance Responsibilities
Prepare cash payment and cash reconciliation with vouchers on daily basis.
Prepare bank payment vouchers and reconciliation.
Participate in the monthly closure activities.
Ensure maintenance of proper documentation filing system is for all financial activities.
Provide assistance to staff on processes and documents for travel, advance, expense claims, document retrieval, etc.
Assist with end of year preparation and Audit.
Act as banking agent.
HR Responsibilities
Assist in recruitment-related tasks (interview/written test scheduling and invitation, archiving, etc.)
Assist in welcoming the new staff joining the mission.
Track and monitor the contract status for all the personnel in the mission, and communicate with the HR Officer all the needed tasks to be done (renewal, non-renewal, termination).
Maintain and monitor the attendance and timesheets, alert HR Officer to poor attendance records of relevant staff.
Enter data into the HR database and personal files and keep them up to date in order to facilitate HR processes management.
Assist in maintaining and updating personnel records, keeping full, accurate, confidential information on all staff and keeping it in order and aligned with HR procedure.
Update Social Security Tax office employee files in order to meet legal requirements and duties
Support in preparation of personnel documentation for audit purposes.
Administration Responsibilities
Responsible for maintaining all administrative notice boards – keeping them updated, clean and neat in appearance.
Responsible for maintaining contact sheet – ensuring all contact details are updated and distributed to Staff.
Assist in facilitating visas and other legal documentation for ARD staff.
Ensure ARD Office and Guesthouses are cleaned and maintained at a routine schedule.
Ensure the office and kitchen supplies are available.
Other duties as assigned.
Qualifications & Preferred Skills
Qualifications & Preferred Skills
Qualifications & Competencies
Bachelor’s degree in Accounting, Finance, Business Administration, or any related field.
Minimum experience: At least 2 year of experience as a Finance, HR and/or Admin Assistant in an INGO.
good in written and spoken English
Have a good Knowledge of double-entry accounting.
Proficiency in MS Office package including MS Excel, Word and Outlook.
Commitment to the values of ARD and its policy.
Good interpersonal skills, able to communicate clearly and confidently with people from different backgrounds.
A team player, able to work under pressure and able to do multi-tasks.
Flexible, hardworking, honest, and trustworthy.
Respect for confidentiality.
Essential
Iraqi National
Fluent Arabic and English
certificate in Accounting.
Secondary schooling and/or vocational training.
2 years’ work experience in a similar role.
Sound knowledge of accounting software.
Strong computer proficiency.
How To Apply
Application should contain the following attachment:
Curriculum Vitae ( PDF)
Two up to date and recent references required (write in CV).
Please submit your CV in English to eoi@ashuor.org and with “Finance & HR Assistant-SAD” in the subject line
The deadline is 11-Dec–2024, by 4:30 pm. Only short-listed applications will subsequently be called for interview. Incomplete applications will not be considered. The short-listed candidates will have to travel at their own expense to the place of recruitment. No compensation whatsoever will be given for transport or other.
Deadline Date 2024-12-11 To help us track our recruitment effort, please indicate in your email/cover letter where (tendersglobal.net) you saw this job posting.
tendersglobal.net ENGINEERING/PLANNING/SURVEYING TECHNICIAN II (working title of Wetlands and Waterways Permitting Program Specialist) Location: DNREC-…