Finance Intern

Requisition ID: req47201

Job Title: Finance Intern

Sector: Finance

Employment Category: Intern

Employment Type: Full-Time

Open to Expatriates: No

Location: Nairobi, Somalia CP, Kenya

Job Description

Cash & Bank payments processing

• Review and process vendor payments on time and ensure all documents are provided.
• Maintain the Invoice management register.
• Processing of travel/accommodation payments and ensure all the necessary documents are provided.
• Ensuring that authorizations of the journals are in line with the approved limits per the Authority Matrix.
• Assist Finance Officer in invoicing of vendor invoices ensuring that the financial dimensions are correct.
• Assist the Finance Officer with month end close out on Bank reconciliations and Advance liquidations.
• Devise a cash replenishment schedule to minimize weekly bank visits.
• Assist with Banking.

Tax and statutory deductions

• Ensure that Withholding Vat remittance is done by the 20th of the month following month.
• Ensure that the withholding tax certificates are issued on monthly basis in a timely manner.
• Ensure that PAYE, NSSF and NHIFis remitted by the 9th of the next month.
• Ensure that all other payroll deductions ( HELB, Life Insurance, Pension) are remitted to the respective institutions by the 9th ofthe next month.

Filing andDigital Filling

• Maintain an organized and well-documented (all files must be labeled properly and visibly) and sequential filing system for all cash disbursement vouchers

Audit Facilitation

• Retrieving, reviewing and filling back audit documents.

Other

• To maintain an organized and well-documented bank correspondences file ensuring its continuously updated.
• Work closely with Finance Officer to ensure effective training.
• Assist Finance Officer in invoicing of vendor invoices ensuring that the financial dimensions are correct.
• Any other duties as may be assigned by supervisor.

Qualifications

• A bachelors degree in accounting, Business Administration, Commerce or Finance with CPA

Standard of Professional Conduct

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Gender Equality & Equal Opportunity

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce

including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Diversity and Inclusion

at IRC, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, physical or mental ability, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.

IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.

Female Candidates are highly encouraged to apply.