Finance Intern

 Finance TEAM

 

 

Closing date:               – 25^h May 2024 – Midnight

Telephone Interviews – TBC

Interview date:            – TBC

Vacancy reference:    – INT6852 Finance Intern

 

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

 

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

 

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

 

 

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

 

Shaping a stronger Oxfam for people living in poverty.

About oxfam

 

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of the international confederation Oxfam.

 

our team

 

To support conflicted-affected populations access to appropriate and equitable assistance that meets humanitarian needs and reduces underlying drivers of conflict at all levels.

job purpose

 

To work closely with the Finance Officer (Cash & Bank) on day-to-day operational aspects of the Finance function of Oxfam Country Office, to maintain the primary books of accounts and to ensure they are up to date, and to maintain financial documentation/records, both in electronic and paper format, in a secure and orderly manner.

 

 

 

 

core details
Location:	Kurdistan, Erbil. With the possibility of travelling to other filed offices.
Salary:	As Per Oxfam Salary Scale.
Internal Grade:	Daily rate as per Oxfam policy
Division	Division Name	Job Family:	Finance
Contract type:	Service Contract
Hours of work:	40 hours per week. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at interview stage
This role reports to:	Erbil Finance Officer
Staff reporting to this post:	N/A
Annual budget	£8M
Key relationships/interactions:	The employee needs to work closely with the Finance officer and also keep coordination with the other colleague  (Finance Coordinator and Finance Manager)
Screening checks:	All successful candidates will be screened through Refinitiv World-Check One to comply with counter terrorism and financial sanctions regulations.
References:	Should you be successful and not already employed by Oxfam GB, we will require minimum of two references covering five years of employment history.
DBS checks (for roles based in the UK): It is a requirement in the UK for a new DBS check at enhanced level for every new member of staff who works directly with, or has regular contact with, children or vulnerable adults in the UK (consistent with DBS guidance and relevant law).			N/A

 

key responsibilities

 

• Support the finance team in upholding stringent financial management controls and accounting standards, ensuring the program’s adherence to established guidelines and regulations.
• Maintain daily updates of cash records, meticulously monitoring expenditures to ensure accurate coding and transaction tracking. Promptly address any discrepancies identified and escalate them to the finance office and manager as necessary.
• Issue staff advances and travel floats in accordance with Oxfam guidelines, overseeing the timely recovery of owed amounts from staff salaries. Ensure proper authorization of float/salary advance requests and meticulous maintenance of the float register.
• Maintain a comprehensive record of all petty cash transactions, closely monitoring expenditure and adhering to the insured limit of cash in safe/hand. Ensure proper approval and filing of petty cash vouchers and timely replenishment requests. Conduct regular cash counts as a crucial control measure.
• Facilitate cash transfers to communities, ensuring strict compliance with security guidelines and cash handling procedures. Submit returns to the finance officer promptly after payments.
• Act as a deputy to the finance officer on matters relating to financial management, control, and reporting, demonstrating a high level of professionalism and accountability.
• Ensure proper filing of all accounting documents, maintaining an organized and accessible filing system for easy retrieval.
• Undertake additional responsibilities as assigned by the line manager, demonstrating flexibility and readiness to contribute to team objectives.
• Arrange salary transfers for field staff through Hawala company and coordinate other cash transfers in field offices, including top-ups for each Oxfam office in the country.
• Coordinate month-end closing activities, including cash counts, bank reconciliations, and preparation tasks to ensure the accuracy and completeness of financial records.
• Implement a full scan of financial transactions on a daily basis, organizing both physical files and electronic copies for easy accessibility and record-keeping.
• Collaborate with the finance team in conducting basic checks/reviews of bank payment/transfer requests, processing cheque and bank transfer payments, and preparing cheque payment vouchers. Provide support in maintaining accurate financial records and submitting bank-cashbook reports in a timely manner.
• Offer coverage for other finance assistants during periods of leave and assist the Finance Officer (Cash & Bank) with any delegated ad hoc activities.
• Ensure the timely archiving and scanning of financial records, maintaining an organized and accessible record-keeping system for efficient document management.

 

 

 

Your commitment to Oxfam

• Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women’s rights
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

 

 

 

Person specification	How this will be assessed?[1]
Note to candidates: Shortlisted candidates will be assessed on our organisational values and attributes at the interview stage. The successful candidate(s) will be expected to adhere to our code of conduct. We encourage candidates to read and understand our code of conduct here.	Shortlisting	Interview	Presentation	Other<please specify)
Key Organisational Attributes
Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.		x
Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.		x
Commitment to undertake Oxfam’s safeguarding training and adherence of relevant policies to ensure all people who come into contact with Oxfam are as safe as possible		x
Organisational Values
Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions		x
Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen		x
Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences		x
		x

 

[1] Whilst we make every effort to indicate how the candidates will be assessed against a criterion, this is subject to change and may be influenced by the quality of applications.

How to Apply:

As part of your online application, please upload your up-to-date CV and a cover letter explaining your suitability against the essential criteria in the job profile

External Web Site:https://jobs.oxfam.org.uk/vacancy/21079/description

Only shortlisted Applicants will be contacted.