Finance Manager

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Description

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The position is to be filled in the Accounts Payable Unit (AP), of the Budget and Finance Department (BUDFIN) within the FINANCE department. The main responsibilities of the AP Unit include reviewing and processing invoices, payment requests, travel reimbursement requests received from external parties and staff in relation to the work of the Office. Transactions are reviewed to ensure they comply with Financial Rules and Regulations and relevant IGDS and procedures, and are certified for payment. 

The primary functions of the incumbent are business operations and management of the IRIS Travel and Accounts Payable modules in the Oracle ERP environment, as well as administration and relationship management with third-party accounts payable systems, such as ALUSTA invoice processing system.  

In addition, the incumbent will be the focal point of the AP Unit in terms of information technology development and problem solving in this area and will liaise with other FINANCE, INFOTEC units, headquarters departments, field offices and external service providers, where applicable.  

The post holder reports to the head of the AP Unit.

Specific tasks:

• Support the Head of Unit in managing financial services operations within the area of ​​responsibility and in the preparation of financial reports, work plans, risk and issue registers. Supervise unit staff and make decisions on complex operational processes and exceptional accounting treatments.
• Act as the focal point for the ILO procure-to-pay cycle, including related modules in ILO ERP (IRIS) as well as third party accounts payable solutions (Basware ALUSTA; Basware CloudScan, etc.). Control operations and coordinate the implementation and access to accounts payable modules and other systems for external sites. Administer third-party tools (e.g. Basware products).  
• Provide advice and operational support to departments, field offices and project sites on all aspects of purchasing and payment procedures, accounts payable and travel expense claims. Maintain financial procedures and guidelines relating to the area of ​​activity; draft IGDS guidance, manuals and training materials as appropriate. Develop training materials and provide training. 
• Recommend changes and identify improvement needs for ILO procurement and payment, travel and accounts payable solutions, based on evolving business drivers and reporting needs . 
• Coordinate the resolution of technical issues in collaboration with INFOTEC and/or Basware Support as necessary, including monitoring existing priority items registered in the ILO Help Desk Portal. Oversee user acceptance testing by unit staff. 
• Monitor the accuracy and efficiency of external offices that process accounts payable, analyze trends, report irregular behaviors and patterns, and propose actions for resolution. Support and guide external offices in the analysis, reconciliation and clearance of prepayment and staff advance accounts.
• Extract, review and provide data on accounts payable and travel expense claims in response to audit requests (external and internal), which involves analysis and contribution to audit requests, particularly with regard to related business processes and expected results.
• Where applicable, act as alternate for the verification, validation and approval of accounts payable payments. 
• Carry out the tasks of annual closure of global accounts with regard to the “procure-to-pay” cycle, in accordance with the general ILO calendar. Resolve complex issues on behalf of departments and offices. 
• Assumes other relevant duties as required. 

Required Qualifications:

Training:

• Advanced university degree (Master’s degree or equivalent) in business administration, finance or accounting or other relevant field. 
• A first level university degree (bachelor’s degree or equivalent) in one of the above fields or in another relevant field, with an additional two years of relevant experience, in addition to the required experience mentioned below, will be accepted in instead of a higher university degree.

Experience:

• At least five years of experience in the field of finance and accounting.
• Five years of experience using and administering ERP accounts payable modules and at least three years of experience implementing an ERP system in an international environment. Direct experience implementing and managing Accounts Payable and Travel Claims processes within the Procure-to-Pay cycle in an Oracle and UN environment. 

Languages:

• Excellent command of English or French and working knowledge of the second language.  

Source: https://jobs.ilo.org/job/Gen%C3%A8ve-Responsable-des-finances-1200/991124101/

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