Requisition ID: req51540
Job Title: Finance Manager
Sector: Finance
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: No
Location: Ramallah, occupied Palestinian Territory (oPT)
Work Arrangement: In-person
Job Description
The IRC began planning to reopen an oPt country program in mid-2022 and launched an emergency response in Gaza in October 2023. The organization is currently supporting a network of local partners in both Gaza and the West Bank to sustain critical health, protection, food security, cash, education, and early childhood development interventions. The IRC is also deploying emergency medical teams to provide surge clinical capacity in hospitals and other health facilities.
The IRC is working to scale its emergency response while building a longer-term oPt country program in parallel. This effort is being jointly managed by the Emergencies and Humanitarian Action Unit (EHAU) and the Middle East and North Africa (MENA) region, with a view to eventually transition the country program fully under the MENA region.
Accounting:
Based in the Ramallah Office, supervises the day-to-day finance operations. They work with the Accounting Team in the maintenance and oversight of the accounting, treasury, and financial reporting requirements to ensure that all finance operations are performed following IRC policy and procedures.
Budgeting:
The Budget Manager assists the DDF by managing the day-to-day budget and grants
management function. Under the guidance of DDF, the Budget Manager ensures that budget and grants management issues are immediately attended to and ensures that donor budgets are prepared following IRC and donor requirements and are submitted on time. In addition, they will ensure that grants are fully implemented in compliance with donor regulations and IRC requirements and will ensure timely submission of donor reports. He/she will develop budget management tools.
Main Responsibilities:
Accounting
•Supervise and ensure that day-to-day accounting operations and treasury activities in the country program are carried out following IRC’s policies and procedures.
•Ensure that all in-country practices comply with IRC and donor policies and procedures.
•Review financial transactions to verify the availability of adequate supporting documentation.
•Ensure the accurate recording of financial transactions in their respective cost allocation centers.
•Maintain IRC’s accounting system, ensuring that all accounting data are updated, reconciled, and properly supported.
•Oversee the training of finance staff and provide technical support to them.
•Reconcile balance sheet accounts and ensure that all outstanding balances are cleared within the same month.
•Calculate and clear the pool cost allocation every month.
•Act as the focal point for end-of-month closure procedures and ensure the timely sharing of intercompany transactions with other country programs as well as closing the month with HQ within the specified deadline.
•Follow up on PRTS with relevant staff from Supply Chain and other departments to ensure the proper closing of grants, verifying that all expenses have been captured and reported accurately.
•Review the national staff payroll that is prepared by HR, for calculation accuracy and completeness.
•Preparation of the monthly payroll journal voucher to be entered in the account-ing software.
Opt Country Office Fiscal Year Operating Budget:
•Under the supervision of the DDF, the Budget Manager will prepare the Opt Fiscal Year Country Operating Budget following the IRC standard format
•Ensures that the country-operating budget is regularly updated and is available for use as a management tool during the development of new proposal budgets and during times of rapid expansion and/or program reduction.
New proposal Development:
•Acts as Opt country focal point for new budget preparations.
•Under the guidance of the DDF, prepares budgets for new proposals and revises existing budgets, ensuring that all costs are covered and are not under/over budgeted in addition to ensuring the correct use of IRC and donor budget formats.
•Works with the Deputy Director of Finance on monthly Shared Program Cost allocations.
•Calculates and insert the correct Shared Program Costs for all new donor budgets.
Grant Management & Reporting:
•Prepares monthly Budget versus Actual (BvA) reports for Opt grants and distributes on time.
•Reviews budget spending and advise relevant staff on spending status. Requests feed-back on all over/under spending.
•Prepares and updates spending plans for all active grants in conjunction with designated budget holders.
•Participates in monthly Grant Review Meetings (GRMs) and presents spending status. Follow-up on action points identified during the meetings.
•Attends and provides support to all Grant Opening, Grant Review, and Grant Closing Meetings.
•Provide support and feedback to Operations and Program Managers on all questions regarding the BvAs.
•In compliance with donor requirements, proposes adjustment entries required for all BvAs and financial reports.
•Prepare new budget line coding (T2 codes) for each new grant and updates in Integra.
•Upload budgets to Integra when required.
•Prepares donor financial reports for review by the Deputy Director of Finance. Ensures reports are following donor reporting formats and submitted in a timely manner as per contractual requirements.
•Provide advice on key donor compliance requirements in consultation with the Grants Unit.
•Guide staff salary mapping and guidance on shared program cost allocations for the Deputy Director of Finance review and further approval.
•Provides analysis of grants spending plans vs actual spending
Requirements:
• Education: A Bachelor’s degree in Accounting, Business Administration, Commerce or Finance, or equivalent technical training certificate in Accounting. Minimum of (5) years of ac-counting experience.
• Experience: Experience in donor budget development, Knowledge of budgeting require-ments, budget management, and financial reporting will be an added advantage.
Languages: Professional fluency in spoken and written English and Arabic is required.
Skills and Abilities: This job requires strong analytical skills to be able to make logical and strategic budget decisions. Must have demonstrated skills in working remotely and supporting staff in a remote context. Must be able to function comfortably in a complex work environment under moderate pressure whilst prioritizing multiple tasks. Must be able to communicate effectively (written and verbal) in English, Good supervisory, time management and interpersonal skills. Excellent computer skills. Must be able to work under minimal supervision.