Finance Manager

The Country Finance Manager’s overall purpose is to lead and manage DRC’s Finance and Accounting team in Ukraine (10-12 staff members) providing overall technical expertise and advice, coordination and management ensuring efficient support to the program teams in accordance with existing DRC policies and procedures. The CFM will manage a total budget of around 85 million USD (budget 2024).

Your main responsibilities will be:

People Management and Сoordination

• Lead and manage the finance team (including people planning, performance and development, well-being).
• Support the development and implementation of financial management capacity building of staff.
• Perform Technical oversight of financial teams in the areas.
• Ensure rightsizing of finance and accounting teams at Country level as well as Area level to adequately support program implementation.

Compliance

• Ensure that DRC regulations, Donors’ requirements and Ukrainian legislation are thoroughly respected at Country Office level as well as at Areas and Bases level.
• Prepare and maintain internal and donor compliance-related reports.
• Ensure supporting documentation is adequately archived and readily available for audit reviews.
• Ensure timely satisfaction of audit queries.

Financial Management

• Lead the development of budget proposals (including budget adjustments) at country level.
• Conduct and/or supervise training sessions and workshops on budget development, budget follow-up, financial reporting, and decentralized financial management processes.
• Supervise the preparation and the dissemination of the monthly Budget Follow-up at area level and country office level.
• Provide an in-depth analysis of the monthly Budget Follow-up per contract; anticipate and communicate timely to the Head of Support Services and Head of operations timely any underspending or overspending and/or deviation from donors’ regulations,
• In collaboration with the Head of Support Service, prepare the annual master budget for the country program, and provide analysis on potential financial risks.
• Ensure that that the Master Budget is set-up in Dynamics and regularly updated/maintained.
• Be a leader in terms of improvement (and simplification) of DRC tools and processes related to finance and accounting management.
• Develop and roll out SOPs and Policies the different processes implemented by the finance and accounting management.
• Provide training across office on new processes and coordinate regular/recurrent training and onboarding of relevant employees.
• Lead and manage the finance team (including people planning, performance, well-being and development)
• Support the development and implementation of financial management capacity building of staff Perform technical oversight of financial teams in the areas
• Ensure rightsizing of finance and accounting teams in the areas to adequately support program implementation.
• Ensure smooth liquidity process across the country
• Ensure fair, consistent, transparent allocation of shared cost and adequate utilization of donor budgets.
• Actively participate in meetings led by the Grant Department Unit (kick-off meeting, pre-closure meeting, etc.)

ERP System (Dynamics)

• Ensure DRC Dynamics is used to its full capacity
• Ensure proper application of ERP finance processes in Ukraine
• Apply reports and data analytics from ERP system to improve financial performance of DRC Ukraine

About you

To be successful in this role we expect you to have at least 5 years’ international experience in a senior financial management position and at least 3 years’ experience with people management.

Moreover, we also expect the following:

• Proven experience in managing large budgets from various donors (> 50 million USD).
• Proven leadership skills and competence in people management.
• Competence in providing technical guidance and training.
• Working experience with relevant donors (e.g. ECHO, UHF, DANIDA, Danish MoFA, BHA, WRA, etc. guidelines).
• Previous experience with an ERP is required, preferably working experience with Microsoft Dynamics.
• Full professional proficiency in English.
• Previous experience writing and implementing SOPs on financial processes.
• Excellent proficiency in Ms Office and Ms 365 Dynamics
• Fluent in written and spoken English
• Knowledge of Ukrainian is an added value

Source: https://job.drc.ngo/jobs/job?id=171303