Finance Manager

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Description

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Overall purpose of the role:

Under the supervision of Consortium Manager, and as part of the Project Management Unit, (PMU), the Finance Manager’s main objective is to provide efficient and effective financial management, to the Consortium, according to DRC’s internal and donor procedures, as per the Operations Handbook.

The position will work under the Uganda Refugee Resilience Initiative (URRI) Interventions and be responsible for all aspects of financial management and control, including effective financial reporting in a timely, accurate, partner management, in a relevant and informative manner and will also manage the project audit. She/he will be responsible for the general administrative duties including HR, procurement and logistics.

KEY DUTIES AND RESPONSIBILITIES

Accounting/Finance

• To maintain cashbooks as recommended and ensure timely submission of journals for posting.
• Monitor systems for financial operations in all field offices in accordance with the Global DRC Operations Handbook and Local Finance Manual and donor regulations, including systems for cash flow management, budgeting, consolidation of accounting information, internal controls, financial reporting, financial record-keeping and compliance.
• Maintain banking relations, plan and monitor country cash flow requirements for URRI to ensure the smooth implementation of DRC URRI project.
• To monitor the petty cash handled by the project finance staff.
• Develop annual fiscal year budgets with the partner finance associates and implement grant budgeting and forecasting systems.
• Develop and maintain local office policies and procedures and provide training to the partner finance office for all issues related to local financial matters.
• Analyse compensation packages, taxation requirements and human resource policies for the PMU staff to ensure that DRC has adequately planned for of local staff compensation and benefits.
• Oversee management of insurance coverages for PMU staff and properly.
• To ensure timely payment of salaries, and all suppliers/partners’ invoices by finance in relation to URRI.
• To supervise the preparation of vouchers and related invoices for URRI.
• To ensure cash counts cash are at least done once per week with the Finance officer, and at the end of each month before closing accounts.
• To monitor cash flow and liquidity of the URRI project.

Reporting

• To prepare URRI donor financial reports for RO/HQ review and ensure timely submission to the donors, ensuring quality of the reports.
• Provide URRI monthly management reports which will include expenditures by project, sub grantee or Partners’ reporting and other financial information, in a timely and accurate manner and any other report as requested by Consortium Manager, DRC Country Director, Head of Support Service, Regional Office, HQ etc.
• Review and monitor consortium partners’ financial reporting and compliance.
• Provide additional technical assistance to consortium partners as necessary to maintain high standards of compliance in reporting.

Budget, Financial Management and Control

• Ensure that URRI financial related information is accurate and is well maintained. This includes an overall planning, budget and control of expenditures for shared operational costs, but also coordination of budgeting and expenditure related to URRI project implementation.
• Implement relevant financial control tools within the URRI project.
• Develop budgets for new project amendments and budget revision in collaboration with the grants team, Consortium Manager, Head of Program, partner focal points and program managers/coordinators.
• Preparation and coding of new budgets and updating the DRC Dynamics.
• Implement grant budgeting and forecasting systems for URRI project with the assistance of Consortium Manager, Project Managers and relevant team members.

Others

• Support & supervises, audits (in-country, external), coordinate with area offices/RO/HQ to compile documents required by the auditors. If required coordinate with the auditors (based on request of the RO Compliant Specialist) on audit process.
• With support of Finance staff, assess the needs and identify issues/gaps in Area Finance office/staff and prioritize timely practical actions to respond to particular financial issues.
• Monitor systems for financial operations in the main programme offices and in field offices in accordance with the DRC Operations handbook, Field Finance Manual and donor regulations, including systems for cash flow management, budgeting, consolidation of accounting information, internal controls, financial reporting & financial record­keeping.
• Ensure Procurement policies/guidelines are followed in Finance routine work including payments documentation.
• Report to the Consortium Manager of any irregularities that occur within the DRC offices.
• Follow up on new procedures and guidelines designated in circulars from Country Director/Head of Support Service/Regional Office and HQ.
• Lead in systems development and roll out of systems already developed in close cooperation and coordination with DRC’s Regional office and headquarters. This includes tools for monitoring shared expenditures.
• Act as the DRC Uganda Code of Conduct and accountability focal point.
• Where needed to attend the meetings organized internally as well as those arranged by relevant donors and NGOs on administration and finance.
• Any other duties as agreed with the Head of Support Services.

Experience and technical competencies:

• At least 8 years’ experience working with INGOs or other international agencies.
• Previous DRC/DDG experience is advantageous.
• Hands-on experience/skills in MS Excel (experience in working with formulas) & ERP Systems (ie: Microsoft Dynamics)
• Experience in preparation of Donor budget and reporting for Danida/SIDA/USAID/EU/UN/DFID donors.
• Strong information technology skills.
• Excellent interpersonal and teamwork skills, working with different groups and nationalities.
• Good management skills.
• Ability to prepare training modules on accounting management and conduct training to Finance and Non-Finance staff.
• Experience with cash transfer programs.
• High integrity, pro-active, stable, robust character and a good team-player
• Highly motivated, results-oriented, and with well-developed problem-solving skills.
• Ability to cope with heavy workloads and to work under pressure to meet tight deadlines.
• Excellent management, analytical and negotiation skills.
• Proven commitment to accountability practices.
• Proven ability to prioritize tasks, meet deadlines, and work with limited supervision

Education:

• University degree in Finance/Accounting/Commerce/Business Administration
• Professional qualification ACCA, CPA or similar – mandatory
• Post graduate degree is desirable

Source: https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=171690&DepartmentId=19046&MediaId=5

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