• Set-up and maintain strong control processes to ensure that financial resources are used by partners in compliance with CBM financial policies, standards and procedures, and with specific donor requirements and contracts and provide training/coaching as needed. 
• Work in direct liaison with the programme team and provide ad hoc reports as may be required. 
• Perform periodic audits or spot-checks of partner financial management and control systems. 
• Enforce partner delivery of timely, complete and quality finance reports in line with CBM’s requirements, including annual financial statements; verify quality and provide feedback to partners. 
• Maintain database of partner reporting records. 
• Give immediate notification of (critical) finance issues, and engage actively in the resolution of these issues. 
• Monitors cash balances with partners. 

b.  Budgeting and planning

• Coordinate all aspects of the annual and multi-year budget process with partners, in line with CBM’s budget guidelines.
• Conduct the financial and legal compliance part of partner assessments.
• Oversee the development of the budget component of all proposals, ensuring all costs are accounted for and maximum costs are recovered; hold authority to sign off on the financial component of proposals.
• Include finance capacity development measures into partner project proposals; conduct training of Partner organisations in financial management of grants.
• Prepare and manage all aspects of the annual Country Office budget.

c.  Country Office finance management and controls
Note: The exact responsibilities in this area will depend on whether the Country Office is co-located with a Regional Hub Office. In such case a clear separation of finance management duties and/or shared services needs to be agreed and documented. The following describes the responsibilities for the position in a stand-alone Country Office.

• Manage the finances of the Country Office in line with CBM standards, local regulations, and applicable donor regulations.
• Manage the financial risk register of the Country Office.
• Validate the Country Office payroll, and ensure tax calculations, social security and other statutory contribution are made in line with relevant CBM internal and national regulations.
• Maintain internal accounting system and records, and ensure reliability and integrity of financial management information systems, documentation and reports.
• Ensure that internal control procedures and donor regulations are adhered to for all cash and bank disbursements, receipts, transfers and include appropriate backup of supporting documentation.
• Monitor costs versus budget, bank balances, cash balances and asset purchases.
• Ensure that any purchase, lease or sale of assets is done in accordance with procurement guidelines and receives the required approvals.
• Control and maintain a CBM country asset register and inventory, in line with CBM or donor requirements, as applicable.
• Organize and manage the annual audit of Country Office accounts and prepare, manage and implement follow-up plans based on given recommendations.
• Manage the preparation, circulation, filing and archiving of all accounting, financial and contractual documents in conformity with CBM procedures.
• Ensure compliance with in-country financial regulatory requirements including statutory accounts, audit, tax filing, social security contributions, etc. and work on other compliance matters with the relevant functions:
  o Administration function: CBM in-country registration and annual reporting to relevant authorities;
  o   Human Resources function: labour law.
• Manage banking relationships (e.g. opening and closing of bank accounts).

d.      Reporting

• Submit timely and complete reports to the Country Director, Regional Hub Office and International Office as per agreed timetable and in line with established reporting requirements.
• Provide regular budget monitoring reports (budget vs. actual expenditures) and other financial reports to budget holders/stakeholders as required for periodical analysis and provide recommendations for budget realignments as required.
• Regularly and pro-actively inform/update the Country Director on arising financial issues with a potential impact on Country Office management.
• Ensure compliance with in-country statutory accounting and reporting requirements.

e.  Staff line management

• Adequately resource the CBM country finance function in terms of staff numbers, skills and capacity and manage the country finance team based on performance.

f.  Additional Responsibilities

• Actively participate as a member of the Senior Management Team in the Country Office.
• Participate and actively contribute to learning platforms in the region and at the international level within CBM upon request, and make recommendations for enhancements to relevant policies and procedures to create operational efficiencies.
• Be available as a potential member of CBM internal Teams of Competence regarding finance/accounting matters.
• Other duties and responsibilities as may be assigned by the Country Director.
• Carry out the role-specific responsibility to safeguard children and adults at risk (as guided by CBM’s relevant policies)
• Prompt resolution of audit and critical issues.

g.  Performance Criteria 

• Financial reports are delivered on time, including year-end financial report from partners, quarterly financial PPRs and Country Office audited accounts. 
• Cash balances at the Country Office are managed effectively and kept within the defined target cash balance. 
• Country Office costs are managed effectively, being maintained within budget limits and within set operational cost ratios. 
• Financial standards are complied with by partners and the Country Office; any audit or critical issues are resolved expeditiously.