Finance Manager

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Description

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• In collaboration with the Head of Support Services, work with and support Budget Holders in budget preparations, realignments, monitoring and budget follow ups.
• Develop financial analysis tools and/or update existing ones – to assist budget holders in the management and monitoring of budgets and identifies significant variances in spending.
• Gather information from the relevant Area Offices to consolidate budgets for project proposals according to projects’ needs and donor constraints; Propose sufficient programme and support budgets including mission’s investment plans in close collaboration with the Head of Support Services.
• Support line manger in preparation of financial analysis and annual budgets.
• Maintenance of the Country Master Budget on a monthly basis and highlighting any foreseen gaps to the Head of Support Services for the gap management – also responsible for dissemination of the same to the respective Area Offices.

• Maintain internal financial procedures compatible with the country’s law, DRC’s Operations Handbook and donor requirements.
• Ensure that proper financial procedures are adhered to and maintained at the Country Office, in collaboration with Budget Holders and in compliance with DRC rules and regulations.
• Ensure donor reports are consolidated, cross-checked with respective stakeholders and produced in time.
• Coordinate with Government liaison, grants and partnership units to ensure Government required JORISS update are done in timely and accurate manner as per MOPIC approval and ensure proper reporting at the completion of projects.
• Support line manager in identifying and mitigating financial risk and losses.

• Ensure efficient conduct of statutory audit and donor fund audits in collaboration with programme development team and risk and compliance coordinator from country office and finance teams from the field offices.
• Act as Focal person for all internal and external audits
• Ensure follow up on all financial and control related queries related to finance unit are addressed as raised in the audit reports
• Develop the audit calendar and ensure Audit plans are developed and audit kick off and closure meetings are done in timely and effective manner while ensuring effective collaboration with all key stakeholders.
• Facilitate Spot checks for DRC and ensure partner’s spot checks and assessments are conducted and documented on regular basis

• Ensure day-to-day accounting functions, including regular cash verification, cash/bank reconciliation, monthly cashbooks closing, advances’ reconciliation, timely submission of accounts to HQ finance desk.
• Ensure payments to suppliers and recurrent expenditures from the Country Office are made in a timely manner.
• Ensure a controlled and smooth cash flow management process for Country Programme and ensure all Area Offices have sufficient cashflow for operations.
• Oversee the management of bank accounts, as well as oversee Cash management and safe(s).

• Works closely with the Head of Support Services to implement, improve and maintain financial management policies, systems, structures, and procedures within the Country Office
• Update the Job descriptions of finance department staff when required
• Provide technical support to the Area offices-based finance staff as well as providing leadership to the finance staff in the Country Office
• Proactively identify and act upon capacity Building needs of Finance staff based in the Country Office, providing training and other capacity-building where necessary to ensure that finance staff capacity is continuously developing.
• Conduct on-the-job training for Budget Holders, guiding them through Budgeting, donor compliance and compliance to DRC handbook
• Plan field monitoring visits by the Country Office Finance staff to Area and Field office for field teams’ support

• Ensure an ongoing, accurate both physical & digital data filing system for all Finance vouchers in the Country Office relevant documentation in the program finance office
• Be one of the Superusers for the DRC Dynamics (ERP) System and responsible for training other finance staff in the Country Office as well as in the Area offices
• Be one of the key persons in country for the DRC Dynamics (ERP) system management and smooth implementation.
• On request perform any other additional duties assigned by the supervisor(s) in order to allow the organization to function optimally.
• This job description is not a definitive task list but has been done to clarify the responsibilities of the employee.

• Bachelor’s degree in Business Administration, Finance or Accounting (or related degree)
• Advanced Certification or qualifications in any related financial management.
• Minimum 5 years of working experience in relevant filed with I/NGO, UN Agencies, and Financial Management capacity.
• Demonstrated familiarity with GAAP and knowledge of accounting standards (IFRS)
• Advanced Certification or qualifications in any related financial management.
• Knowledge of an ERP system or a major general ledger software package
• Strong computer skills (MS-Excel, MS-Word, Outlook, Power Point etc.).
• Able to work with tight deadlines and under minimum supervision.
• Excellent financial and analytical skills.
• Excellent communication skills
• Fluency in written and spoken English and Arabic is a must

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