Finance Manager (for Ukraine nationals)

DAI is seeking highly qualified candidates to occupy full-time Finance Manager position to work on the recently awarded Promoting Integrity in the Public Sector Activity (Pro-Integrity), a $90 million, multiyear contract funded by USAID.

PROJECT BACKGROUND

The USAID Promoting Integrity in the Public Sector Activity (Pro-Integrity) will concentrate on addressing three narrow development challenges within its manageable interest and influence to overcome corruption risks at the national institutional level, local government level, and related to Ukraine’s recovery and reconstruction. Specifically, these include:

• Anti-Corruption Institutional Challenges: Nascent anti-corruption institutions facing depleted human resources and budget austerity during wartime face challenges guaranteeing adequate corruption prevention, deterrence, and the inevitability of punishment for corruption offenses.
• Weak Anti-Corruption Controls in Local Government: Weak anti-corruption compliance and control measures in local communities, depleted human resources, and humanitarian emergencies during wartime challenge adequate corruption prevention, deterrence, and the inevitability of punishment for corruption offenses at the local level.
• Recovery and Reconstruction Corruption Risks: Unresolved corruption risks due to the lack of internal control, non-transparent procedure, and weak civil oversight over key reconstruction processes, including infrastructure restoration, asset management, and environmental recovery, create risks for transparent and accountable reconstruction and recovery.

The Pro-Integrity Activity will pursue a problem-driven approach addressing the root causes through targeted objectives aligned with the mission and U.S. government strategy.

PURPOSE OF THE ROLE:

The Finance Manager supervises the finance team and manages daily financial operations of the project, including coordinating general accounting, tracking budget projections and expenditures, monitoring financial obligations and project cashflow, and conducting financial accounting and analysis, and overseeing project payroll and payments. S/he will manage financial risk, identifying and addressing accounting and budget issues, and will ensure compliance with internal controls. S/he ensures adherence to relevant DAI and USAID policies and procedures, the project contract, and any local financial reporting requirements to the Government of Ukraine.

KEY DUTIES & RESPONSIBILITIES

Management:

• Responsible for providing training, guidance, and direction to project Accounting/Finance staff.
• Responsible for gaining comprehensive knowledge of project’s Field Operations Manual (FOM) and for identifying areas where policies, procedures and/or practices may not be fully aligned with project practice and advising project management with options and recommendations.
• Responsible for coordinating documentation requirements with various departments, e. procurement, grants, logistics, Human Resources, Inventory Management, Technical/Delivery and other areas.
• Responsible for providing training to staff on finance procedures and documentation requirements.

Financial Reporting:

• Develops and maintains reports of status of financial management activities (e. monthly and quarterly reporting).
• Responsible for ensuring project assets/inventory report is balanced against the general ledger/field accounting system prior to submission to USAID.
• Responsible for ensuring that any/all contractual financial reporting requirements are identified and complied in a timely and accurate
• Ensures that tax reporting procedures are well documented to facilitate preparation and submission in a timely manner.
• Reviews and submits monthly reconciliation reports.
• Monitors and submits advance, commitment, and grant reports as applicable.
• Develops and submits other project reports necessary and based on registration requirements to local authorities.
• Oversees the reporting of expenses by regional offices.
• Monitors and reports on partner/vendor payment schedules and obligations.
• Provides annual budgets of expenditure as well as quarterly forecasts against budget statements (accruals, pipelines, etc.) as applicable.

Audit

• Manages preparation of internal and external audits.
• Supports responses and actions to internal audit comments.
• Conducts daily reviews of backup documentation to ensure completeness, accuracy, and full compliance with all regulations and the Field Operations Manual (FOM).
• Performs regular spot audits on project’s
• Ensures adequate backup documentation is uploaded to relevant system according to set deadlines.

Compliance/Policies & Procedures:

• Ensures that accounting policies and practices are carried out in accordance with GAAP and local law standards; project internal controls are established and implemented in accordance with DAI policies, USAID rules/regulations, the Host Country regulations, and the terms of the Cooperative Agreement.

General Accounting/Financial Management:

• Reviews wire requests for field project implementation.
• Conducts regular cash flow analyses to ensure availability of funds and the accurate maintaining of bank balances.
• Responsible for accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments.
• Ensures the timely deposit of cash receipts.
• Responsible for ensuring petty cash is maintained at a feasible level for operational activities and that petty cash procedures are followed.
• Ensures the safeguard of bank checks, and cash receipts.
• Ensures proper segregation of duties within the Finance/Accounting Department.
• Manages banking relationships and coordinates periodic updates for checking account signers.
• Reviews and approves bank reconciliations performed by the field accountant.
• Prepares and reviews project cost data prior to submitting Oracle data reports to DAI Washington.
• Maintains file management systems for soft and hard copy documentation.
• Establishes guidelines for maintaining sub-awards and other partnership files and activities as applicable.
• Maintains files on subawards/procurement/subcontractor documents and modifications as applicable.
• Directs the schedule of financial activities to ensure the timely preparation of budget related reports.
• Supervises periodic cash counts.
• Ensures non-billable expenses are thoroughly reviewed and are kept to a minimum.
• Ensures that foreign taxes paid, if any, are tracked, recorded, and reported to USAID in accordance with ADS guidelines.
• Review the USAID´s VAT report if applicable.

Travel Advances & Reimbursements:

• Follows and maintains procedures to ensure accurate and timely payment of travel advances, reimbursements for staff and partner travel.
• Maintains procedures to ensure accurate and timely reconciliation of travel advances.
• Reviews outstanding advances and aging reports for accuracy.

Payroll:

• Ensures the timely and accurate processing and review of all payroll transactions, assuring compliance with established employment agreements and modifications.
• Approves overtime expenses (if applicable per Project Schedule of Authorities).
• Ensures staff compliance with timekeeping policy and recordkeeping.
• Serves as backup for payroll processing when applicable.

Financial Systems:

• Oversee and Monitor use of the field accounting system, cloud software for backup documentation, DAI’s project management system, etc.
• Communicates with home office system support teams on system or operations troubleshooting technical issues.
• Trains finance staff in any financial system knowledge gap.
• Ensures that voucher files are scanned and uploaded to DAI’s electronic filing systems.

Supervisory Duties:

• Trains, supervises, and mentors employees.
• Plans, assigns, and directs work; appraises performance, addresses, and resolves problems.

Other duties as assigned.

QUALIFICATIONS

• A bachelor’s degree in a relevant field of study, such as accounting, business administration, or finance; a master’s degree is preferred.
• A minimum of nine (9) years of relevant professional experience demonstrating progressive responsibility in finance and accounting, including experience managing budgets of at least USD $10 million is required
• Prior experience managing finance and accounting for USAID- or other international donor-funded programs required; prior experience managing USAID contract finance and accounting strongly preferred.
• Prior experience supervising staff and/or consultants is preferred
• Demonstrated knowledge of internal controls and audit processes and of relevant financial reporting requirements in Ukraine.
• Demonstrated proficiency with MS Office applications, including Excel and Word, required, and enterprise accounting software.
• Ability to appropriately manage confidential and sensitive data while upholding the highest ethical standards.
• Strong interpersonal communication and collaborative teamwork
• Fluency in Ukrainian and English with excellent oral and written communication skills required.

Qualified individuals with disabilities are encouraged to apply.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.

DAI and its employees are committed to confronting discrimination in all forms, nurturing respect for our interpersonal relationships, and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries where we live and work. DAI is committed to attracting and retaining the best employees from all races, ethnicities, and backgrounds in our continued effort to become a better development partner.

DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment, as well as other ethical breaches. All our positions are, therefore, subject to stringent vetting and reference checks.

DAI Organization and Values

DAI is a global development company with corporate offices in the United States, the United Kingdom, the EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world.

DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries where we live and work. DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner. DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment, as well as other ethical breaches. All of our positions are, therefore, subject to stringent vetting and reference checks.

DAI is an equal opportunity/affirmative action employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.